Job Description
About the Role
We are seeking a highly organized and tech-savvy Administrative Assistant to join our team. As an Admin Assistant, you will play a crucial role in providing administrative support and ensuring smooth operations within our organization. The ideal candidate will be proficient in utilizing technology tools, particularly Google Drive, and possess a keen eye for detail.
If you are a highly organized individual with strong tech skills and a passion for effectively managing information and administrative tasks, join our team and contribute to our ongoing success by ensuring our operations run smoothly and efficiently.
Responsibilities
Utilize Google Drive and other relevant technology tools to efficiently manage and organize files, documents, and data.
Implement and maintain a systematic filing system on Google Drive, ensuring documents are appropriately labeled, categorized, and easily accessible to authorized personnel.
Assist with the creation, editing, and formatting of various documents, presentations, and spreadsheets using software such as Google Docs, Microsoft Office, or other relevant tools.
Coordinate and schedule meetings, appointments, and travel arrangements, utilizing digital calendars and other scheduling software.
Prepare and distribute memos, emails, and other correspondence, ensuring accuracy and timely delivery.
Assist in the preparation of reports, presentations, and other materials as required.
Serve as a liaison between departments, team members, and external stakeholders, ensuring effective communication and coordination.
Conduct basic research and gather information as requested.
Perform general administrative tasks, including answering phone calls, managing office supplies, and maintaining office equipment.
Provide support to other team members and executives as needed.
Requirements
Proven experience as an Administrative Assistant or similar role.
Excellent proficiency in using G-sheets and Microsoft Excel is a MUST.
Excellent proficiency in using technology tools, especially Google Drive, for filing and organizing documents.
Experience in media and agency fields is a PLUS.
Strong organizational skills and attention to detail, with the ability to handle multiple tasks simultaneously.
Tech-savvy mindset and ability to adapt quickly to new software and tools.
Proficiency in using office productivity software such as Google Docs, Microsoft Office, or similar tools.
Excellent verbal and written communication skills.
Strong problem-solving and decision-making abilities.
Discretion and confidentiality when handling sensitive information.
Ability to work independently and collaboratively in a fast-paced environment.
Prioritization and time management skills.
A positive attitude and willingness to learn and grow within the role.
Desired Candidate Profile
Education:
Bachelor of Business Administration(Management)
Gender:
nm
Nationality:
Any Nationality
