Admin Assistant

_URGENT FOR IMMEDIATE JOINER ONLY_

• Job Title: Administrative Assistant

• Location: Jude Residence - Nad Alshiba 1

• Job Summary: The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves handling a wide range of administrative and executive support tasks, managing schedules, and communicating effectively with internal and external stakeholders.

• Key Responsibilities:

Administrative Support:

• Perform general office duties such as answering phones, managing emails, filing, and maintaining office supplies.

Prepare and edit correspondence, reports, and presentations.

• Organize and schedule meetings, appointments, and travel arrangements.

Executive Support:

Assist executives by managing their schedules, handling requests, and ensuring timely completion of tasks.Conduct research, compile data, and prepare reports for consideration and presentation.

• Communication:

Act as a point of contact between executives and internal/external stakeholders.

• Communicate effectively with clients, suppliers, and other employees.

Data Management:

• Maintain and update databases and office records.

Handle confidential information with discretion.

Project Coordination: Assist in the preparation of project documentation and reports.

• Coordinate project activities and ensure all project phases are documented appropriately.

Office Management:

• Manage office operations and procedures to ensure efficiency and compliance with company policies.

Monitor and maintain office equipment and supplies inventory.

• Qualifications:

college degree preferred.

• Proven administrative or assistant experience.

Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).

• Excellent written and verbal communication skills.

Strong organizational and time-management skills.

• Ability to multitask and prioritize work.

Attention to detail and problem-solving skills.

• Preferred Skills:

Familiarity with office management procedures.

• Experience with office equipment and IT systems.

Ability to work independently and as part of a team.

• Working Conditions:

Office environment.

• Full-time position.

* May require occasional overtime or weekend work.

Job Type: Full-time

Experience:

• administrative assistant: 2 years (Preferred)

Application Deadline: 06/08/2024
Expected Start Date: 06/08/2024