You will be responsible for providing a range of administrative, logistical and organizational support to the VPs as well as the whole team. Manage and evaluate administrative requests from within the department and ensure all are within corporate guidelines, including but not limited to proposals, manpower movements (SRFs/ interviews/ SMAs), leaves/ duty travel requests, ticket rebate requests, agency-related queries/ proposals, drafting correspondences with internal and external stakeholders. To effectively support the preparation of reports and handles special projects related to the activities of the department while tactfully handling any highly confidential and sensitive correspondence requiring high degree of discretion.
Roles and Responsibilities
Manage and co-ordinate internal and external communications including handling all calls to VP's office in efficient and professional manner. To independently manage correspondence both with internal and external parties, based on guidelines, and outlines set by the VP.
Act as first point of contact for incoming queries from external and internal stakeholders. To record, filter, disseminate and communicate all incoming and outgoing matters to VP taking follow-up action where appropriate.
Act as the link between Finance department and other related QR departments as well as external stakeholders.
Provide confidential administrative support ensuring smooth and effective day-to-day operations to the VP including answering phones, distributing post, word processing, preparation of PowerPoint presentations, drafting of letters, electronic communications, minute-taking, setting up and maintaining excel spreadsheets, data input into databases, management of databases, establishment and maintenance of filing systems, diary management, photocopying, faxing, and any other related duties.
Arrange internal and external meetings and provide necessary administrative support such as preparation of materials, charts & reports, take minutes and distribute as required.
Ensures daily schedule is properly planned and line manager is briefed on his/her daily schedule and venue. Responsible for generating business documentation, including but not limited to report writing, presentation creation and spread sheet preparation and distribution.
Make travel and hotel accommodation arrangements in line with agreed guidelines and procedures.
Responsible for supporting the Line Manager and the department in delivering planned projects within a specified deadline, in terms of documentation, follow-ups, task coordination.
Plan, organize and priorities tasks in order to meet deadlines, as well as work with minimal supervision and attend meetings where required to record minutes, manage administration, assist with reports.
Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. Youll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve whats never been done before. Together, everything is possible.
Qualifications
About you
Bachelors Degree or Equivalent with Minimum 4 years of job-related experience.
Excellent relationship and networking skills.
Excellent command of English Language.
Proven commercial skills and business acumen.
Ability to develop a good network within QR.
Strong decision making and problem-solving skills.
Excellent planning and time management.
Highly computer literate in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook).
Ability to work independently, as well as part of a team.
An eye for detail, including when under pressure.
About Qatar Airways Group
Our story started with four aircrafts. Today, we deliver excellence across 12 different businesses coming together as one. Weve grown fast, broken records and set trends that others follow. We dont slow down by the fear of failure. Instead, we dare to achieve whats never been done before. So whether youre creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.
