Ecomma is a rapidly growing private equity firm with proven expertise in acquiring ecommerce brands worldwide. We excel in a range of areas that drive genuine results and online growth, including:
- Value Creation: Strategically investing to maximize the potential of our acquired brands.
- Operational Excellence: Leveraging best practices and a seasoned team to optimize brand operations.
- Sustainable Growth: Prioritizing long-term success with sustainable practices.
- Data-driven Marketing Strategies: Using data to tailor marketing campaigns for optimal reach and conversion.
We asked our current team members to tell us what they love about working at Ecomma, and here's what they shared:
- Supporting top-tier brands that truly make a difference in the world.
- Knowing the impact of our expertise (check out our success stories).
- Connecting with C-level executives and leading e-commerce businesses.
- Working in the world's most progressive industry at a firm that prioritizes personal development.
- Enjoying a great atmosphere with fun team outings.
- Having the opportunity for substantial compensation, including lucrative bonuses.
- As Administrative Assistant| Executive Assistant, you will be the linchpin of our daily operations, playing a critical role in maintaining the smooth running of our operations, more specifically Finance, HR and Billing.
Are you the next Administrative Assistant ready to grow with us
What you will do
- COMPREHENSIVE ADMINISTRATIVE SUPPORT | Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail
- EFFICIENT INVOICE MANAGEMENT AND CLIENT DATABASE MAINTENANCE | Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents
- REVISE AND MAINTAIN SPREADSHEETS FOR ACCOUNTING, PRODUCTION AND FIELD SERVICES | Update spreadsheets used by accounting, production, and field services
- ADMINISTRATIVE EXPERTISE | Undertake a variety of administrative tasks including HR, billing, and finance with precision and speed. Provide support to various departments, enhancing efficiency and productivity. Your adaptability and multitasking skills are crucial in this role;
- DOCUMENTATION AND PROJECT MANAGEMENT Revise and Maintain Spreadsheets for Accounting, Production, and Field Services Manage, proofread, and organize documents with strong writing and editing skills. Prioritize and manage multiple projects, ensuring all deadlines are met even under pressure.
- OFFICE MANAGE & COMMUNICATION | Open and close the office daily, creating a welcoming environment. Act as the primary point of contact, handling calls and emails with professionalism, and managing stakeholder correspondence. Your role is vital in reflecting the company's values in all interactions;
- SCHEDULING AND CLIENT RELATIONS | Efficiently manage schedules, meetings, and follow-ups. Oversee client relationship management, ensuring responsiveness and attention to detail. Your role includes making calls to potential customers for meeting setups or proposal follow-ups, playing a key role in business development;
- TEAM BUILDING | Organize team bonding activities and manage office supplies.
We operate using Google Workspace, Slack, and Asana. Thus, familiarity and hands-on experience with these platforms are critical for this role. The candidate should be fluently English-speaking, showcasing excellent interpersonal, verbal, and written communication skills. An eye for detail, capacity to manage multiple projects simultaneously, and a passion for delivering high-quality work are vital.
What you bring to the table:
- 2+ years of experience in administration with a track record of effective multitasking and organization skills
- Experience with document management systems and office equipment.
- Basic understanding of financial concepts and terminology.
- Ability to assist with preparing and tracking invoices, financial reports, and account reconciliations.
- Ability to update and manage the spreadsheets and financial reports.
- Strong communication and interpersonal abilities, capable of maintaining positive relationships with team members and clients;
- Experience in handling administrative duties such as HR, billing, and finance;
- Highly motivated, with the ability to work independently and as part of a team;
- Creative and proactive in organizing team activities and maintaining a positive office atmosphere;
- Strong problem-solving skills and the ability to adapt to various tasks as needed;
- Dedication to the smooth operation of the office and the well-being of the team;
- Commitment to continuous learning and improvement in a dynamic work environment;
- Able to work with Google Workspace, Asana, Slack & other software supporting our remote work worldwide.
- High ethical standards and a commitment to conducting business with integrity.
The position will be filled immediately for the right candidate.
Working at Ecomma is more than just a job. If you believe in seizing the present to enhance your future, you're in the right place. Combining hard work with the right atmosphere is our golden formula. We don't operate with a 9-5 mindset, allowing you to manage your own working hours. We've found this approach yields the best results. Ecomma: a private equity firm you can count on.
Please note: Proficiency in English is required.
Does this opportunity excite you Are you eager to dive in and unleash your creative mind If you want to be a part of the Ecomma team, send your motivation letter and CV addressed to the respective job title application.
If this role isn't a fit for you but you know someone it might suit, please share it with them - we'd greatly appreciate it!
