Administrative Assistant

At H&P, our people are our strength.The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office and supports the Administrative Manager and office employees through a variety of tasks related to organization and communication.ResponsibilitiesThe following items represent the majority of the duties performed by the position but is not meant to be all inclusive nor to prevent other duties from being assigned when necessary. Regular and reliable attendance is essential and required in performance of job.Arrange travel and accommodations for rotators and visitorsProduce and distribute correspondence memos and lettersOrder front office supplies and keep inventory of stockKeep updated records of office expenses and costsPerform other clerical duties such as filing and photocopying.Assisting colleagues with administrative tasksGreet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer, screen and forward incoming phone callsEnsure reception area is tidy and presentable, with all necessary stationery and materialProvide basic and accurate information in-person and via phone/emailMaintain office security by following safety procedures and controlling access via the reception desk.Update calendars and schedule meetingsManaging the janitor.KNOWLEDGE, SKILLS And ABILITIESMinimum education, experience, technical, and communication skill levels, and licenses/certificates normally required to perform the duties of this position.Excellent written and verbal communication skillsStrong organizational and planning skillsProficient in MS OfficeHigh school diploma or equivalent; college degree preferredWorking Relationships/ContactsPositions, other than supervisor and immediate co-workers, with which incumbent has frequent contact and the reason for contact.Internal regular contact with all levels of employees and management.External contact with outside services and vendors, clients, job applicants and visitors.Thank you for your interest in joining our team!

Desired Candidate Profile

Education:
Any Graduation()
Gender:
nm
Nationality:
Any Nationality