Administrative Assistant

Company Description

Insight360 is a forward-thinking consultancy and implementation firm at the forefront of AI and data analytics. With a rich portfolio of over 100 successful projects spanning various industries and global locations, we specialize in guiding organizations towards Smart Decision Support Systems. Our mission is to equip decision-makers with intelligent insights, leveraging a robust methodology that seamlessly integrates data analytics with overarching business strategies and objectives. Renowned for our unwavering commitment to delivering tangible business value, we employ cutting-edge technologies and tools, earning us the esteemed reputation of being a trusted partner in the industry.

Role Description

We are currently seeking a dynamic individual to join our team as a full-time Administrative Assistant based at our headquarters in Dubai, United Arab Emirates. As the Administrative Assistant, you will play a pivotal role in providing comprehensive administrative support. The ideal candidate will possess impeccable standards, exceptional communication abilities, and a proactive approach to task management. With a keen aptitude for prioritization and a knack for meeting stringent deadlines, you will thrive in this diverse and multifaceted position.

Responsibilities

1. Manage and coordinate administrative tasks efficiently, ensuring seamless day-to-day operations.
2. Facilitate communication within the organization and with external stakeholders through various channels, including email, phone, and in-person interactions.
3. Maintain office supplies inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies.
4. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
5. Prepare and distribute correspondence, memos, reports, and presentations as needed.
6. Assist in the organization and execution of company events, workshops, and conferences.
7. Uphold confidentiality and discretion in handling sensitive information and documents.
8. Collaborate effectively with colleagues across different departments to ensure smooth workflow and alignment of objectives.
9. Continuously seek opportunities for process improvement and contribute to enhancing operational efficiency.
10. Undertake ad-hoc administrative tasks and projects as assigned by management.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Proven experience as an Administrative Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong organizational skills with a keen attention to detail and accuracy.
• Excellent verbal and written communication skills in English; proficiency in additional languages is a plus.
• Ability to multitask, prioritize tasks effectively, and work well under pressure.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Proactive attitude with a willingness to take initiative and adapt to changing priorities.
• Strong interpersonal skills and the ability to collaborate effectively in a team-oriented environment.
• A strong command of English is a must, Arabic and other languages are a plus.
• Experience in data analytics or technology industry would be a plus.
• Spouse/father visa is a plus.

Join our dynamic team at Insight360 and embark on a rewarding career journey where your contributions will make a meaningful impact on our mission to revolutionize decision-making through data-driven insights. Apply now to be part of our innovative and collaborative work culture!

To join (all steps are mandatory):

1. Apply on this job post on Linked in.
2. Fill the self screening form https://links.insight360.ae/ad01
3. Send your CV to: [Confidential Information]