Job Summary:
We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.
Key Responsibilities:
- Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.
- Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.
- Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.
- Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.
- Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.
- Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.
- Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.
- Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.
- Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.
Qualifications:
- Education: High school diploma required; associate's or bachelor's degree preferred.
- Experience: 1-3 years of administrative or office support experience preferred.
Skills:
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Strong written and verbal communication skills.
- Excellent organizational and multitasking abilities.
- Attention to detail and high level of accuracy.
- Ability to work independently and collaboratively in a fast-paced environment.
To apply for the Administrative Assistant position, please complete our application form at https://forms.gle/vp3HE9JbEJNnSuiZA and submit your LinkedIn profile link as your resume.
Thank you for your interest, and we look forward to reviewing your application!
