Job Description
Tasks and Responsibilities:
Take note of the CEO/COO s Office Managers requirements as well as the leadership team.
Plan the work to be executed and assign the parts relative to the secretary and the receptionist (list of calls with timings).
Follows up on assigned tasks by the CEO/COO Office Managers or leadership teams both internally and externally.
Follows up on assigned tasks within an ongoing project with a supplier, client or internal department.
Undertake projects or research, which might require contact with external agencies, as required by the CEO/COO Office Managers.
Maintain the diary and arrange appointments as necessary for CEO Office Managers
Type reports and routine correspondence from dictation or written sources.
Act on incoming mails based on the CEO/COO Office Managers directives.
Responsible for all travel arrangements /details for the CEO/COO and the leadership team
Maintain the office filling system.
Maintain proper filing for Personal documents as hard and soft copies to keep an updated backup copy.
Maintain proper filing and renewals for legal documents related to CEO and COO personal Companies.
Maintain proper filing for personal and company s cars portfolio.
Follow up and renew the insurance policies and claims for company and personal on due.
Limited decision making authority within the scope of CEO/COO s Office Managers directives.
Education and Requirements
Technical degree in administration.
Min three years in secretarial work 1 out of which are working under MD or CEO/COO.
Fluent In English Language
Familiarity with Arabic
Skills
Expert in Microsoft office.
Excellent communication skills (written and Oral)
Good listener
High organizational skills
High planning skills
Excellent in Internet browsing
Familiar with presentation tools
Tact and Discrete
Location
Corniche El Mazraa, Beirut, Lebanon
Working hours
Monday To Friday
9:00 AM -6:00 PM
Saturday
9:00 AM -2:00 PM
Salary
Negotiable
Desired Candidate Profile
Education:
Bachelor of Business Administration(Management)
Gender:
nm
Nationality:
Any Nationality
