Administrative Receptionist

Company Description

Royal Sky Group, founded and owned by Mr. Ammar Omar, is a diverse company active in fields such as Business Consulting & Training, Marketing and Advertising, IT & Digitalization. With branches in the UAE, and other countries in the Gulf and beyond, Royal Sky Group is a dynamic and internationally recognized organization.

Role Description

This is a full-time on-site role as theAdministrative Receptionist reports to the Executive Assistant, As anAdministrative Receptionist you provide the first point of contact for visitors, employees, and clients. This role is essential in creating a positive and professional first impression. you are responsible for handling incoming calls, greeting visitors, managing office supplies, and providing general administrative support to the facility management team.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Your Responsibilities

1- Front Desk & Visitor Management:

• Greeting visitors and directing them to appropriate personnel, ensuring they sign in and receive safety or security briefings if needed.
• Answer and direct incoming phone calls efficiently, screening and forwarding calls as appropriate.
• Maintain the reception area, ensuring it is clean and organized.

2- Administrative Support:

• Manage scheduling for meetings, including conference room bookings, catering arrangements, and preparation of meeting materials.
• Handle clerical tasks like filing, data entry, and document preparation.
• Assist with travel arrangements, including booking hotels and transport for staff or visitors.

3- Office Management:

• Maintain office supplies by auditing stock and ordering items when necessary.
• Coordinate facility management and liaise with vendors, including IT and building management.
• Manage and route expense approvals related to office management.
• Will be responsible for opening the office during the employee attending time.
• Handle inbound and outbound mail.

4- Executive and Team Assistance:

• Provide administrative support to management, such as calendar coordination, organizing reports, and managing confidential documents.
• Support with ad hoc tasks and/or projects.
• Analyze data and prepare reports to provide insights that guide decision-making and improve administrative assistance.

Requirement and Qualifications

• Residence near El-Mohandssen is preferred.
• Bachelor's degree is a must, preferred in commerce, BA, or equivalent.
• 3-5 years of experience in administrative roles.
• Proficiency in Microsoft Office Suite and basic office equipment (e.g., multi-line phone systems, printers).
• Strong organizational skills and the ability to multi-task in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Ability to maintain a high level of professionalism and confidentiality.

Work Conditions

• Work Location: On-Site (Mohandseen, Egypt).
• Working Hours: 9 Hours including 1 hour break.
• Days Off: 2 Days (Friday-Saturday).

Why Us

• Competitive Salary.
• Excellent Medical Insurance.
• Social Insurance.
• Flexible Working Hours.
• Clear career growth trajectory.
• Sim Card.