Job Title: Administrator
Company: El Seif Operation and Maintenance
Location: Riyadh, Kingdom of Saudi Arabia
About Us:
El Seif for Operation and Maintenance Co. ESOM is a leading Integrated Facility Management Services Provider working in the local market and applying the highest international industry standards.
Currently, ESOM provides services in more than 30 cities nationwide with a headquarters in Riyadh and offices in all major cities. An impressive range of projects from small and straightforward, to large and complex have been executed.
Our team members, more than 8,000 people, focus on giving our clients the best opportunities to ensure their customers and colleagues, in turn, have excellent facility experiences.
It's the excellent level of service that has earned us the reputation of being a value-oriented, efficient and resourceful IFM Service Provider.
ESOM is part of El Seif Group which was founded seventy years back. It is one of Saudi Arabia's leading private conglomerates, with diversified interests in Construction, Engineering, Total Facility Management, Logistics, Healthcare Infrastructure, and Development.
Responsibilities:
- Administrator is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative.
- Receive and verify invoices and requisitions for goods and services from accommodations.
- Prepare, verify, and process invoices and coding payment documents.
- Data enter invoices for payment, and keeping all records.
- Administer the sorting, verification and preparation of payment for utilities of accommodations.
- Print and distribute monthly notices and memos.
- Making monthly time sheets of all staff.
- Verify overtime hours of work, deductions, etc.
- Verify coding on MRR and obtain approval from manager.
- Monitor and order office supplies.
- Assist in the preparation of Board meetings and contact Board members of meetings.
- Assist in stationery requisition, including printing of forms, letterheads, etc.
- Creating material requests and keep record with follow-up.
- Making all building and Transport work reports for company management.
- Maintaining time sheet for Housing Department and sub-contractor employees.
- Takes every aspect of the job as a task to be done, no matter how small or big.
- Data enter of all accommodations occupancy on monthly basis.
- Coordinate with all accommodation officers and assist them.
- Submission of MR, PR online as per the procedure and maintain the records.
- Submission of employee abscond reports to HR / GR.
- Preparation of project wise manpower details in accommodation.
- Distribution of Iqama & Medical insurance cards to the employee as per locations.
- Handling SMSA (Courier) services.
- Staff location updating to HR / Payroll departments.
- Documentation of all accommodation rent agreements and inspection forms.
- Record keeping of all accommodation weekly and incident reports.
Qualifications:
- Diploma or Bachelor's degree in Business Administration or related field.
- Administrative experience is preferred but not required.
- Proven experience in Maximo administration and configuration.
Skills:
- MS Office (Excel & PowerPoint).
- Acceptable proficiency in English.
- Excellent communication skills.
- Ability to work under pressure.
