Assistant to Chief Executive Officer

Company Overview:

Qima Coffee is a leading company dedicated to sourcing and delivering high-quality coffee

products while promoting sustainability and ethical practices within the coffee industry.

With a commitment to excellence and innovation, we strive to create positive impacts on

both our customers and the communities from which we source our coffee beans.

The Role:

As the Assistant to the CEO of Qima Coffee, you will play a critical role in

supporting the CEO in their day-to-day activities and strategic initiatives. Your dedication,

professionalism, and attention to detail will contribute to the overall success and

effectiveness of our organization as we continue to grow and make a positive impact in the

coffee industry. Your research contributions into specified projects/areas will provide

valuable insights to support the CEO in special projects and drive our mission forward.

Location: The position will be based in Amman, Jordan, with potential future relocation to

the UK.

Salary: 1000 - 1300 JD/month

Key Responsibilities:

1. Executive Support:

- Provide high-level administrative support to the CEO, including managing schedules,

coordinating meetings, and handling correspondence.

- Act as a liaison between the CEO and internal/external stakeholders, ensuring effective

communication and follow-up on action items.

- Prepare and edit documents, presentations, and reports for the CEO, maintaining accuracy

and confidentiality at all times.

2. Office Management:

- Oversee office operations and ensure a smooth workflow, including managing office

supplies, equipment, and facilities.

- Coordinate travel arrangements and logistics for the CEO, including transportation,

accommodations, and itinerary planning.

- Maintain organized filing systems, both physical and electronic, to ensure easy access to

important documents and information.

3. Project Coordination:

- Assist the CEO in managing various projects and initiatives, tracking progress, and ensuring

timely completion of tasks.

- Conduct research and gather information as needed to support decision-making and

strategic planning efforts.

- Carry out research work into specified projects/areas to support the CEO in special

projects, providing insights and recommendations to drive project success.

4. Communication and Relationship Management:

- Serve as a primary point of contact for internal and external inquiries directed to the CEO,

demonstrating professionalism and responsiveness in all interactions.

- Build and maintain positive relationships with key stakeholders, including clients, partners,

and suppliers, on behalf of the CEO.

- Prepare meeting agendas, take minutes, and follow up on action items to ensure effective

communication and alignment across the organization.

5. Special Projects and Initiatives:

- Take on special projects and initiatives as assigned by the CEO, demonstrating flexibility,

adaptability, and a willingness to learn.

- Contribute to the development and implementation of organizational goals and objectives,

leveraging insights and ideas to drive continuous improvement.

Qualifications:

- Fluent in English Language

Bachelor's degree in Business Administration, Communications, or related field (preferred).

- Proven experience as an CEO assistant or similar role, supporting C-suite executives in

a fast-paced environment.

- Excellent organizational and time management skills, with the ability to prioritize tasks and

manage multiple deadlines effectively.

- Strong communication skills, both verbal and written, with a keen attention to detail and

accuracy.

- Proficiency in Microsoft Office Suite and other relevant software applications.

- Discretion and confidentiality when handling sensitive information and confidential

matters.

- Ability to work independently with minimal supervision while also functioning effectively

as part of a team.

Application Process:

Interested candidates are invited to submit their resume and a cover letter outlining their relevant experience and language proficiency to [Confidential Information]. The deadline for applications is 01/06/2024.