JOB PURPOSE:
The Business Development Coordinator will oversee the organisation and distribution of incoming client related enquiries (RFI, RFQ, RFP etc.), ensuring that all touchpoints are logged within internal and third-party software(s) and for assisting in the final compilation and submission of company responses.In addition, the Business Development Coordinator shall be responsible for working with the Business Development Manager and the Business Development Team to ensure that the company is registered in, and compliant with all regional client registration sites/portals as well as third-party or governmental sites/portals.The Business Development Coordinator shall also be involved in the support for regional conferences/tradeshows and workshops.
ESSENTIAL DUTIES AND RESPONSIBILITIES / KEY ACCOUNTABILITIES:
- Oversee the organisation and distribution of incoming client related enquiries (RFI, RFQ, RFP etc.)
- Record and upkeep of all client events in centralized tracking system for all incoming and outgoing proposal and contract related activity. This includes but not limited to:
- Logging of all pertinent information related to tender and contract (e.g. Company Name, contact name and information, due dates etc.).
- Scheduled weekly review of tracking system in conjunction with BD Team.
- Generation of scheduled reports covering sales pipeline, deadlines and outcomes.
- Coordinating with Legal team for review and compliance
- Coordinating with Risk and Compliance team as well as regional institutions for BG, PBG and Insurances
- Establishing and maintaining effective relationships with clients via email, phone, and in-person.
- Registration in, and maintenance of client, third party and governmental sites/portals.
- Compilation of RFI, RFQ, RFP's and coordination with admin team to ensure on-time delivery.
- Coordinating and arranging client events, meetings, appointments, and conferences.
- Writing and distributing agendas, proposals, and briefing documents for internal and external meetings.
- Creating and maintaining client databases and mailing lists.
- Tracking submitted proposals and providing feedback to management.
- Providing effect administrative support as needed.
QUALIFICATIONS:
EDUCATION: Associate's degree in Sales, Marketing or applicable, vocational school or a HS diploma, GED or equivalent and 2 years additional experience is required.
EXPERENCE: 5 years of related experience and/or training; or equivalent combination of education and experience.
CERTIFICATIONS/LICENSES: None.
Knowledge, Skills & Attributes
KNOWLEDGE:
Accountable for the output and performance of single or multiple teams of individual contributors.
SKILLS (proficiency level generally aligns to knowledge section above):
- Verbal and written communication skills.
- Analytical capabilities including a full command of mathematics, weights, and measures.
- Interpersonal and customer service skills.
- Microsoft Office Suite or related software.
- Organizational skills and attention to detail.
- Discipline-specific applicable software and tools.
ATTRIBUTES:
- Core Values: Operates in alignment with the Company's Core Values at all times.
- Coaching & Development: Provides feedback, coaching and development guidance to help others excel in their current or future job responsibilities; plans and supports the development of individual skills and abilities.
- Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, probable consequences, and risks.
- Empowerment & Delegation: Shares authority and responsibilities with others to move decision making and accountability downward through the organization; enables individuals to stretch their capabilities, learn, and develop, while accomplishing strategic priorities.
- Planning & Organizing: Establishes courses of action for self and others to ensure that work is completed efficiently.
EQUAL EMPLOYMENT OPPORTUNITY
Core Lab is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship, national origin, age, genetic information, disability, protected veteran status, or other characteristics protected by law.
