We are looking for aC-Level Executive Assistant to Join our team.
Responsibilities:
- Coordinate and manage an extremely active schedule of appointments for the executive(s), while make judgements and recommendations to ensure smooth day-to-day engagements,
- Ensuring that the executive(s) schedule is followed, respected and effectively keeping the executive(s) well informed of upcoming commitments and meetings,
- Collect and prepare information for meetings, including attendees list, background and meetings objectives and agenda,
- Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance,
- Schedule departmental meetings and assist in the preparation and distribution of meeting agendas and materials,
- Be responsive to emails/texts/phone calls, with contact outside normal business hours,
- Compose and draft correspondences, emails, and documents including official letters, internal memos, executive(s) bios, reports, presentations, and minutes of meetings,
- Assist with the design of documents, reports, excel sheets and presentations to ensure alignment and fulfillment of the companys branding requirements and guidelines,
- Research and summarize certain topics for the executive(s) upon request,
- Maintain and update the contact lists and related historical interactions and engagements,
- Plan all travel schedules and arrangements for the executive(s), including hotels, flights transportation, and prepare expenses reports,
- Manage all matters with a high level of confidentiality and discretion,
Educational Requirements:
Bachelors degree in Business Administration.
Experience:
Maximum of five years of related work experience in supporting a senior executive or team.
Required Skills:
- Ability to communicate effectively and professionally,
- Professional verbal and written communication skills in English and Arabic,
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel),
- Excellent organization and time-management skills,
- Accuracy and attention to details,
- Ability to think outside of the box with a sense of urgency,
- Flexibility and adaptability skills,
- High self-learning and researching skills;
