JOB PURPOSE:
Assigned the task to carry out with full accuracy and provide the better service in time frame under Facility Management.
KEY RESPONSIBILITIES:
- To create accurate input for assets into the CAFM system for data records and reports (manual & computerized) in accordance with Company procedures.
- To ensure that asset data is correctly entered, stored and maintained.
- Input asset data and planned maintenance into database program.
- To provide Planned Preventive Maintenance (PPM) work orders, in accordance with pre-program of work.
- To raise Reactive Maintenance (RM) work orders for technical staff.
- Making intervention (s) for each job request and coordinating with supervisor for arrange the team as well as transportation.
- Follow up with technicians for the interventions and after finishing the job, the interventions are closing in the system.
- To interrogate data records (manual & computerised) as directed for accuracy, legibility or damage.
- To auto generate reporting data on PPM and RM carried out to ascertain status.
- To sort, classify, file and retrieve information, according to content, purpose, user criteria, or numerical order in accordance with company filing system.
- To document materials movement, using computer system.
- To communicate with customers, employees, and other individuals by Help Desk action and to impart information on status of work orders.
- To complete work schedules and follow up with the concerned personnel to close the completed task in the system.
- To update and close the completed task in the system.
- To generate periodic reports accurately and efficiently for client reporting.
- Tracking the schedule of PPM service and coordinating with clients.
- Correspondence with mails, filing and other miscellaneous work.
SKILLS REQUIRED:
- Interest to improve the skills under Administration and HRD
- Managing one's own time and the time of others.
- Actively looking for ways to help people.
- Effective communication skills.
- Proficient knowledge in computers and should be able to operate spreadsheets and word programs.
- Knowledge of administration and record keeping.
QUALIFICATIONS:
High school diploma or equivalent
