Position: Company Secretarial and Compliance Associate
Department: Legal, Compliance and Company Secretarial
Job location: Abu Dhabi
Emirati National
Job Description:
Manage professional and personal scheduling for General Counsel, including agendas, email, phone calls, and other company logistics.
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
Provide administrative and office support, such as Arabic/English translation (to a high professional standard) and maintenance of filing system and contacts database.
Maintain professionalism and strict confidentiality with all materials.
Support the Company Secretary in ensuring corporate compliance across E7 Group.
Provide support on a range of subjects including reviewing and executing company documents, forms, applications, resolutions and ancillary documents, in accordance with local formalities.
Manage the relationship with external regulators, in particular, the Abu Dhabi Securities Exchange (ADX), and the Securities and Commodities Authority (SCA).
Work closely with other members of the team to:
Ensure statutory obligations are met in a timely manner.
Facilitate corporate approvals with due process.
Ensure accuracy of company records.
Manage and maintain corporate registers for powers of attorney, parent company guarantees, authorized signatories, authorized representatives, charges etc.
Assist the Compliance Manager in the management of compliance policies and procedures.
Assist with regulatory filings and compliance documentation.
Qualifications:
A Chartered Secretary, a Graduate or Associate of the Chartered Governance Institute, with a minimum of 2 years PQE or 6+ years extensive experience in an administrative role reporting directly to upper management.
Good knowledge of statutory obligations required by the ADX and SCA.
Understanding of the regulatory onboarding process.
Flexible team player, willing to adapt to changes and unafraid of challenges.
Good organization and IT skills.
Any legal experience a benefit.
Experience of managing senior executives, their offices and processes.
Attention to detail and analytical and communication skills.
Familiar with using Board portals and Compliance software.
Skills:
Ability to influence, advise and build relationships with stakeholders at all levels.
A high level of integrity, discretion and confidentiality, with the ability to handle sensitive and confidential information appropriately.
Effective written and verbal communication skills (Arabic and English).
High attention to detail and organizational skills.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Proficiency with office productivity tools and an aptitude for learning new software and systems.
Experience in developing internal processes and filing systems.
