Job Purpose
Provide a comprehensive financial and administrative service.
Key Tasks
- Understand, anticipate and deliver customer (internal and external) needs while building effective relationships.
- Positively respond to both our internal and external customers through effective communication and personal accessibility.
- Understand procedures and processes and operate them to the required standard.
Examples Of These Are
- Ensuring that sales invoices are raised in a correct and timely manner.
- Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
- Raising purchase orders in line with company requirements.
- Assisting the Facilities Manager in the management of WIP and debt.
- Understanding the contract, including scope and terms & conditions.
- Assisting the Facilities Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment.
- Management of helpdesk and asset management systems (e.g. Concept, Maximo)
- Maintaining on site personnel records including training matrixes, holiday and sickness records and timesheets
- Assist with monthly Client reporting
- Working with the Facilities manager to help improve the financial standards of the contract that are measured against monthly key performance indicators
- Achieve results within quality and time restraints.
- Perform with an understanding of business requirements and changes and ensuring continuous improvement.
- Actively participate in a diverse and effective team.
- Convey messages and ideas clearly and openly. Involve people and influence decisions.
- Issuing of FM Agreement to Suppliers.
- Ensure contracts are staffed by fully competent teams, ensuring post holders are fully competent, and that effective succession planning arrangements are in place.
- Cost negotiation of supplier cost and savings
- Sub-contractor performance review and used of preferred suppliers.
- Full understanding of contract scope, policy & procedure compliance.
- Ensure appropriate control systems to ensure statutory, policy and contractual commitments are met.
- Supporting the sales process through solutions development, participation in presentations and consultation meetings, hosting visits, and support to mobilisation as required on new contracts.
Qualifications:
- Bachelor degree from a well reputable university
- Very good command of English language
- Detail oriented
- Arabic mother tongue
- Very good negotiation and communication skills
- Good numerical skills
- 3 to 5 experience in a similar role
