We are currently working on behalf of a large investment holding group based in Abu Dhabi and they are looking to hire a Corporate Front office/Office Coordinatorto join their team.
Synopsis:
Receptionist is the first point of contact for the company and will provide administrative supportacross the organization. The receptionist will handle the flow of people through the business. Will welcome and greet guest, will be coordinating with all the front desk transactions and activities, including distributing correspondence and redirecting phone calls, messages, will support other members of the team with various day to day administrative tasks including coordinating travel requirements, assisting with billing reports, room and calendar bookings and ad hoc admin tasks. Duties include delivery of high quality service in a timely manner.
Key accountabilities (non-exhaustive):
- Ensure reception area is tidy and presentable and with all necessary stationery materials, form, brochure, envelops, pens, etc.
- Order office supplies including pantry supplies and maintain inventory stocks.
- Maintain emergencies details and information, first aid, etc. in a timely and effective manner.
- Coordinate with any maintenance issues, office equipment's
- Assist the management from time to time on any clerical requirements.
- Serve visitors by greeting, welcoming, directing and announcing them appropriately.
- Answer, screen and forward any incoming phone calls & emails while providing basic information when needed.
- Provide basic and accurate information in-person and via phone/email.
- Receive and sort daily mail/deliveries/couriers.
- Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
- Update appointment calendars and schedule meetings/appointments, coordination of any meeting booked and arranged.
- Ensure that meeting rooms are organize and tidy.
- Ensure meetings rooms are booked accordingly as requested.
- Ensure guests/visitors are put in visitor's list access.
- Perform any ad hoc administration task assigned that may include transactional administration such as PR, utility bills, magazine, newspapers subscriptions, and etc.
- Perform other clerical receptionist duties such as filing, photocopying, etc. while maintaining the confidentiality and professionalism.
Requirements
- Proven 2-3 years experience in administration and reception field with a Bachelor Degree in
- General Administrations/Education & Management. Proficiency with Microsoft Office, hands on experience with office equipment's (e.g. fax machines and printers).
- Ability to work under pressure.
- Professional attitude and appearance, solid written and verbal communication skills, resourceful and proactive when issues arise with excellent organizational skills, multitasking, time management skills with the ability to prioritize task.
- Commendable customer service, professional
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Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office.
