Director of Facilities

Manage, maintain, and operate the facilities, serving as the primary contact for all services related to the Al Farabi contract. This includes overseeing maintenance (both hard and soft), safety, security, transportation, accommodation and warehouse operations. Enhance and promote safety and emergency response initiatives to ensure the well-being of patients, visitors, and staff. Enforce relevant codes, standards, regulations, and compliance requirements throughout the facility. Provide effective project management for new construction, renovations, modifications, and equipment installations, ensuring adherence to applicable codes and clinical requirements. Participate in various committees and ad hoc meetings as needed. Ensure maintenance activities, including both planned and reactive tasks, are completed within required timeframes. Present lifecycle analyses for major equipment and develop a CAPEX plan, acting as the point of contact for the facility in coordination with the COO of Al Farabi. Propose enhancement schemes for the cost-effective management of services

Key Responsibilities and Duties:

Plans, develops, implements and monitors preventive maintenance strategies and programs for all physical plants, buildings, equipment and systems

Ensures compliance with safety standards and regulations across the facilities by enforcing relevant codes and clinical requirements

Updates policies and procedures as needed

Assesses departmental manpower needs and submit recommendations to the COO

Defines and monitors goals and objectives for Facility Management and Safety staff

Reviews purchase requests and payment certifications to ensure compliance with contract terms

Ensures that equipment and systems operate efficiently according to manufacturer requirements and are properly maintained

Establishes monitoring processes for key utilities, equipment and systems, ensuring KPIs support optimal operation and minimal downtime

Ensures that testing of utilities, equipment and systems are performed in line with manufacturer, codes, standards and regulatory requirements

Leads staff performance management, addressing any performance issues and implementing corrective actions as necessary

Manages inventory levels of materials, spare parts and tools, placing orders as needed

Participates in various committees and meetings to support organizational goals

Ensures in-service education and training opportunities are available for staff

Maintains a safe working environment

Monitors contractors and PPM suppliers, documenting any non-compliance incidents

Establishes and manages incident review processes

Participates in Committees and Performance Improvement teams, providing feedback to the COO

Conducts departmental meetings and maintains minutes

Supports Continuous Quality Improvement initiatives and promote standards of care

Conducts inspections of supervised areas, submitting reports with corrective action plans

Ensures teams are present for emergencies, codes, MOH and accreditation visits

Submits the annual CAPEX plan by Q3 along with an updated operational budget