Major Functions
We are seeking a highly organized and detail-oriented Document Control Specialist to join our accounts and reporting team. This role will play a critical part in managing financial documents and records, supporting financial planning and analysis (FP&A), digital initiatives and assisting with co-ordination of meetings at various forums. The ideal candidate will have a solid understanding of accounting and financial principles, excellent document management skills, and a proactive approach to problem-solving.
Key Responsibilities
Document Control and Digital Initiatives:
- Develop and maintain a comprehensive document control system to ensure accurate and timely access to financial records.
- Organize, file, and retrieve financial documents and reports, ensuring compliance with company policies and regulatory requirements.
- Coordinate with internal teams to gather and process documents related to financial transactions, audits, and compliance.
- Implement and manage electronic document management systems (EDMS) and ensure data integrity using latest technology such as AI, GPT etc.
- Support various digital initiatives such as dashboards, data-warehouse project etc.
Database Management And Financial Planning & Analysis Support
- Management & ownership of database (financial, production, other)
- Provide data-driven insights to assist in strategic decision-making and performance evaluation.
Co-ordination/collaboration For Stakeholder Management
- Co-ordinate/compile/review material for meetings at various forums (internal/external)
- Collaborate within the accounting team to analyze reports/assist on adhoc projects.
- Assist with internal and external audits by providing necessary documentation and explanations.
General Support
- Provide administrative support to the finance team as needed, including scheduling meetings, managing correspondence, and preparing documentation.
- Ensure adherence to financial policies and procedures and recommend improvements where applicable.
Minimum Professional Experience Required
- Degree in accounting (Bachelors/Masters) AND
- Certification in document control /data visualization tools
- Advanced skills in MS Office applications
- Proficient in data visualization tools (Power BI preferred)
- 5+ years of experience in document control/Database management/Accounting
- Proficiency in financial software (e.g., Excel, other tools) and document management systems.
- Experience with ERP systems and data visualization tools (e.g., Tableau, Power BI) is advantageous.
- Bilingual capabilities preferred (English & Arabic)
