Document Controller - Emiratization Purpose

Roles, Responsibilities, Duties

Provide general administration and assistance as required by Document Control Department/Line Manager

Generate reference numbers for Khidmah correspondence.

Maintain and organize thestoring of documents and fulfill document retrieval requests.

Data entry,processing & scanning of all documents type

Processing all the PR's in SAP for the PCP and Document Control department.

Raise the PR's within 2 working days of receiving the signed invoice.

Ensure all documents/value of the invoices are correctly updated without any duplication of PR's

Track the PR's until it reaches the payment stage.

Follow up on timely basis with PR approvers/follow-up payments.

Receiving &checking email & delivering them to the Concern Department

Coordinate withother departments to transmit documents to external entity.

Enforcement of Policy andProcedures.

Accurate utilization and timely uploadof data to Electronic Management System.

Controlling Drivers Movement in dailybasis

Preparation of MasterSheet / Logs(where required)

Foster and maintain positive working relationships with the employees and clients.

Provide full administrative support to various departments

Occupational andworkplace Health and Safety responsibilities:

In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.

Information Security responsibilities:

Comply with KhidmahInformation Security Policies

Be aware of and fulfiltheir information security responsibilities

Ensure whoever handles sensitive company information have taken the Security Awareness Training

Know how to report a security incident (to IT ServiceDesk or InfoSec).

Not Disable his/herOS firewall and/orAntivirus

Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.

Accept accountability of his/her individual user accounts, andmaintain confidentiality