General Description of Role and Responsibilities:
Establishes a document filing system for hard copies of all incoming and outgoing documents.
Registers files and retrieves all incoming and outgoing documents.
Maintains all documents in accordance with the project communication protocols and the document control project procedures.
Undergoes training as required to use the project designated document management software.
Uses document management software to file soft copies of all incoming and outgoing documents which is to be kept up to date at all times.
Reviews the incoming drawings checking for completeness and accuracy of drawing transmittal sheets and notifying the consultants accordingly.
Maintains under the direction of the design/technical manager a register of all design drawings fully updated with the latest revisions.
Maintains hard copies of the latest design drawings marking and removing superseded drawings from the drawing set.
Maintains copies of all submitted and approved contractors shop drawings and calculation files.
At project completion the senior document controller is responsible for the archiving of documents and the handover of all required documentation to the client under the direction of the project controls engineer/scheduler.
Informs themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures in place within Hill International, and ensures continued compliance with these requirements while employed by Hill.
Perform other duties as assigned by the line manager/supervisor.
Qualifications, Experience, Knowledge and Skills:
BA/BS in related field is required.
Minimum of ten years experience in a Document Controller role.
Excellent command of written and spoken English.
Experience with Primavera's Contract Manager (Expedition) is highly preferred.
Knowledge of administrative and clerical procedures and systems such as MS Word, Excel, Outlook.
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