Job Description
Parsons is looking for an amazingly talented
Document Controller to join our team! In this role
you will co ordinate project document and records management services for all aspects of a project from start-up to closeout. This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and staff. Ensures that document control system is administered and maintained in accordance with Parsons and client procedures.
What You'll Be Doing
- Reviewing for Document Control Compliance and Submitting Project Documents and tracking the workflows and following up on overdue documents
- Provides technical guidance to lower-level staff assigned to the Document Control department.
- Prioritizes, assigns and monitors workload to ensure project deliverables meet schedule. Establishes clear/concise work standards and goals for staff.
- Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary.
- Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).
- Provides on-demand request services to the PM, delivery order managers, functional group leads, and staff. Some examples: (1) providing labor forecast reports to delivery order managers on anticipated document control support requirements; (2) creating/formatting customized electronic libraries in SharePoint for collaboration and document management.
- Identifies and coordinates document control resources to support program team members, and serves as a liaison to client counterparts.
- Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, and permissions and security groups.
- Provides backup support to document control staff for processing daily incoming mailbox traffic.
What Required Skills You'll Bring
- High school diploma (or equivalent)
- Preferably 3+ years of related work experience with at least typically 1+ years in document controls (or an equivalent combination of formal education and work experience).
- Expertise in Aconex and SharePoint a must. Experience in Power BI a plus.
- Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
- Ability to perform in a lead capacity, excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required.
- Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train others in its use.
What Desired Skills You'll Bring
- Motivated, team player that is self sufficient and understands the importance of quality and compliance with document control procedures
Minimum Clearance Required To Start
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
