Documentation Specialist

Engineering/Construction Field background is a must

Job objective

Documentation Specialist will lead the long-term storage strategy and organization for the Engineering Dept. documents for easy access for the teams and Audit Purposes. Documentation Specialist responsibilities include working with the Engineering Team to ensure the consistency of documents, training them on document usage, and organizing documents across the Dept.

Documentation Specialist will be responsible for outlining a long-term storage strategy, working with colleagues to ensure consistency of documentation practice across the Facilities Dept., and training staff on efficient documentation usage, among other duties

Key responsibility

• Outlining a long-term storage strategy.
• Organizing an archiving system (Hard and Soft Copies of documents, drawings, manuals, communications etc.), labeling, sorting, and categorizing documents for ease of use and retrieving documents upon request adhering to regulatory requirements.
• Utilizing storage software and applications for electronic filing.
• Ensuring the integrity of hard copies and maintaining electronic files.
• Uploading the files into document control database.
• Collecting supporting documentation
• Controlling access to documents,
• Removing documents that are obsolete.
• Writing and Proofreading documents upon request

Academic experience required

Bachelor s Degree in related field

Professional experience required

Typically requires a minimum of 2-3 years of related experience in Administrative Work (Preferred in Documentation and Archiving).

Computing skills

• Proficiency in all Microsoft Office applications.
• Proficiency with scanning and administrative technology (Database management, word processing, data analysis, and file scanning)

Personal skills

• Outstanding organizational skills.
• Multitasking ability.
• Attention to detail.
• Excellent written and verbal communication.
• Good interpersonal skills.
• Teamwork.

Languages

Good written and spoken English and Arabic