Job Purpose
JOB DESCRIPTION
Education Administrative Coordinator supports the Associate Deans by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of center. They also provide educational coordination between the attending residents, interns and fellows to ensure the smooth flow of work, coordinate with all medical and clinical departments and network with other coordinators.
Responsibilities
- Coordinates and supports the Associate Deans by scheduling meetings, providing agendas and completing minutes, developing reports relevant to the residency program, implementing policies.
- Develops a time-line for the annual cycle in a residency and fellowship program
- Prepares educational material and documents for the residents, interns and fellows
- Coordinates daily conference schedules, didactic activities, grand rounds etc.
- Facilitates and networks with other coordinators, institutes and organizations to share information and gain knowledge that would help improve the programs.
- Provides support and information to residents, interns and fellows and program directors on a variety of issues related to the residency, internship and fellowship programs
- Maintains a systemic file system with residents, interns and fellows information and program records
- Manages a computerized data system (New Accreditation Data System- ADS or equivalent)
- Maintains a record of all vacation and sick leave used by residents, interns and fellows
- Monitors and documents the evaluation semi-annually and annually
- Provides support the program directors in preparations for the residents, interns and fellows selection process
- Prepares and update of residents, interns and fellows handbooks
- Assists the program directors in the orientation of the residents, interns and fellows to the program
SSMC COMPLIANCE GUIDELINES
Corresponding Activities performed by the role
Complying with Policies, Procedures, and Practices of the SSMC facilities and other regulatory requirements
- Complying consistently with facility policies, procedures, and practices and ensuring alignment with SSMC facilities policies
- Completing and maintaining regulatory requirements including licensure and certification and other mandatory training within established time frames
Maintaining Confidentiality
- Maintaining confidentiality with regards to any information exchanged or received in the current capacity of role in accordance with facility policy
- Coordinates, prepares and distributes residents, interns and fellow's activities and schedules with the program director, faculty and chief residents.
- Assists the program directors in preparation of the PIF by gathering all the data required
- Participates in accreditation site visits and internal reviews.
- Performs other duties that may be assigned relevant to the basic of the role by Senior Education Officer and DIOs.
- Provides full administrative support to the Senior Education Officer
- Participates in the GMEC minutes documentations according to the schedule assigned by the Institutional Coordinator.
- Demonstrates awareness of program goals and objectives.
- Develops a good knowledge of the accreditation process and Institutional, Foundational and Advanced Specialty/Subspecialty requirements
- Develops a good knowledge of the terminology used in residency, internship and fellowship programs.
- Utilizes available resources and websites in an efficient way to help enhance the residency, internship and fellowship programs
Accountabilities
- Maintains the highest standards of Medical Education.
- Ensures all documentations are in the appropriate format and submitted in a timely manner.
Qualifications
Experience :-
Required
- Minimum of 3-5 years of office administration experience, preferably in a healthcare and/or education setting.
Desired
- Proficiency in performing healthcare administration tasks i.e. budgeting and scheduling
- Proficiency in software applications including Microsoft Word, Excel, and PowerPoint and Visio.
- Interprets and applies ACGME-I, other national accrediting agencies, and hospital policies to support compliance.
Educational Qualification: Required:
- Bachelor or Master's Degree Desired:
- Master's Degree
