Job Title: Executive Assistant (Remotely)
Reports To: Chief Operating Officer (COO)
Department: Asset Management
Job Summary:
We are seeking an experienced and highly skilled Executive Assistant to provide comprehensive operational and administrative support to the Chief Operating Officer. The Executive Assistant will serve as a vital liaison, fostering seamless communication and coordination across teams and departments. This role goes beyond traditional administrative functions, requiring the ability to lead and manage cross-functional projects, represent the executive in high-level meetings, and make critical decisions that align with organizational objectives.
Key Skills & Qualifications:
- Proven experience in project management and operational support
- Strong interpersonal skills with an emphasis on negotiation and decision-making
- Ability to handle confidential information with the utmost discretion and professionalism
- Excellent organizational, communication, and multitasking abilities
Key Responsibilities and Areas of Accountability:
Operational Responsibilities:
- Serve as the primary point of contact for internal and external stakeholders on behalf of the COO, representing the executive's interests and making informed decisions as needed
- Lead and manage cross-functional projects from initiation to completion, ensuring alignment with company goals and timely achievement of milestones
- Attend meetings on behalf of the COO, provide comprehensive summaries, and take action on follow-up items
- Negotiate agreements and contracts with vendors and partners, maintaining favorable terms aligned with organizational objectives
- Develop and oversee project timelines, milestones, and deliverables, ensuring adherence to deadlines
- Collaborate closely with department heads to drive strategic initiatives, monitor progress, and report on key outcomes
- Coordinate and execute special projects as assigned, leveraging strategic thinking and problem-solving skills
Administrative Responsibilities:
- Manage and prioritize the COO's schedule, ensuring alignment with strategic objectives and timely response to commitments
- Draft, proofread, and manage a range of communication materials, reports, and presentations with high attention to detail
- Coordinate cross-departmental administrative support, streamlining workflows to enhance operational efficiency
- Assist in budget preparation, expense tracking, and reporting to ensure cost-effective solutions and efficient resource management
Key Performance Indicators (KPIs):
- Efficient and timely completion of cross-functional projects
- High-quality representation of the COO in meetings and communication
- Effective management of the COO's schedule and priorities
- Successful negotiation and management of contracts and vendor agreements
- Consistent and accurate delivery of reports, presentations, and other communication materials
Apply Now:
Join us to play a pivotal role in supporting our COO in advancing our strategic goals. This is an exceptional opportunity for a seasoned professional with a passion for operational excellence and administrative leadership. Apply through LinkedIn and become a valued contributor to our organization's success.
