Executive Assistant

Executive Assistant (EA) (Filipino)

Max Salary Budget : AED 6000/-

Location: Dubai

Reports To: Director

Job Type: Full-Time

Job Summary

We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive support to our executive team. The ideal candidate will manage a wide range of administrative and executive support tasks, help streamline operations, and facilitate effective communication. This role requires a detail-oriented individual with excellent multitasking abilities, strong interpersonal skills, and a high level of discretion and professionalism.

Key Responsibilities

Assist in various administrative tasks, including filing, documentation, and data entry.

Prepare and edit correspondence, reports, presentations, and other documents.

Manage and maintain executive schedules, including scheduling meetings, appointments, and travel arrangements.

Handle incoming and outgoing communications, including emails, phone calls, and letters.

Arrange travel itineraries, including visa processing, ticketing, and hotel bookings.

Ensure all travel arrangements are efficient and cost-effective.

Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.

Manage the executive's calendar, ensuring all appointments and meetings are scheduled and prioritized effectively.

Act as a liaison between the Mumbai and Singapore offices, ensuring seamless communication and collaboration.

Manage AMC (Annual Maintenance Contracts) for villas and office spaces.

Handle credit card and other bill payments.

Assist in the opening and closing of bank accounts.

Provide documentation and support for setting up new offices.

Maintain and update contact lists for directors and key stakeholders.

Handle sensitive information with the highest level of confidentiality and discretion.

Maintain professional integrity and ensure compliance with company policies and procedures.

Assist in special projects and initiatives as needed.

Conduct research and gather information for various tasks and presentations.

Perform other duties as assigned by the executive team.

Qualifications

Education and Experience:

Bachelor's degree in Business Administration, Communications, or a related field preferred.

Proven experience as an Executive Assistant or in a similar administrative role.

Experience in managing complex schedules and coordinating events.

Skills:

Exceptional organizational and time management skills.

Excellent written and verbal communication abilities.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Ability to multitask and prioritize effectively in a fast-paced environment.

High level of attention to detail and accuracy.

Strong problem-solving skills and resourcefulness.