Executive Assistant/Office Administrator

Executive Assistant/Office Administrator

About Us

Bamboo Card is the Middle East's leading Digital Prepaid Products Distributor and Rewards Fulfilment agency. Committed to trust, dependability, and excellence, we have been revolutionizing global loyalty programs since 2018. Our comprehensive range of offerings includes eGift Cards, Prepaid Cards, and Top-Ups, providing versatile solutions to meet the diverse needs of digital prepaid products. With strategic services such as a robust API and Client Portal, we not only simplify but also enhance the seamless delivery of rewards.

Role Overview:

We are seeking a dedicated and experienced Executive Assistant/Office Administrator to provide administrative support to our executive team and ensure the smooth operation of our office. In this role, you will be responsible for managing calendars, coordinating meetings and appointments, handling correspondence, and performing general administrative tasks. The ideal candidate will be highly organized, detail-oriented, and able to prioritize tasks effectively in a fast-paced environment.

Job Description

Responsibilities:

• Serve as the primary point of contact for the CEO's office, managing phone calls, emails, and correspondence with professionalism and discretion.
• Maintain the CEO's calendar, schedule meetings, appointments, and travel arrangements efficiently.
• Prepare and organize documents, reports, and presentations for internal and external meetings, ensuring accuracy and attention to detail.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Anticipate the CEO's needs and proactively handle administrative tasks to support their daily workflow.
• Conduct research, gather data, and provide summaries or analysis as requested by the CEO.
• Manage confidential information with the utmost discretion and confidentiality.
• Collaborate with other executive assistants and administrative staff to ensure seamless coordination across the organization.
• Handle ad-hoc administrative tasks such as filing, scanning, and document management.
• Manage the day-to-day operations of the office, including maintaining office supplies, equipment, and facilities.
• Greet visitors, answer phone calls, and respond to inquiries in a professional and courteous manner.
• Handle incoming and outgoing correspondence, including mail and emails.
• Maintain office records and databases, ensuring accuracy and confidentiality.
• Assist in organizing company events, meetings, and conferences.
• Collaborate with other team members to ensure efficient office operations.

Skills and Qualifications:

• Proven experience as an Executive Assistant or Office Administrator to senior management.
• Excellent verbal and written communication skills, with a professional and polished demeanor.
• Strong organizational and multitasking skills, with the ability to prioritize tasks.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently and as part of a team.
• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Flexibility to adapt to changing priorities and work outside of regular office hours as needed.

Benefits and Perks

Escape to Paradise: Enjoy 22 working days of vacation leave plus bank holidays to recharge and explore your dream destinations.

Total Wellness Package: Experience peace of mind with comprehensive Advance Medical and Dental Health Insurance coverage.

Invest in Your Success: Unlock your potential with a generous USD 1,000 annual Professional Development allowance, empowering you to excel in your field through accredited studies.

Luxe Living: Elevate your lifestyle with an exclusive membership granting access to top-tier hotels, rejuvenating spas, and state-of-the-art gyms.

Bond Beyond Work: Forge lasting connections through Quarterly Team Socials, where camaraderie and fun take center stage.

Celebratory Feasts: Join Welcome Lunches, a delightful tradition where your team gathers to celebrate new beginnings over delicious meals.

Ready to take your career to the next level

• Apply now to become our Executive Assistant/Office Administrator and contribute to our continued success!