Executive Assistant

Responsibilities:

• Schedule and coordinate meetings for internal and external stakeholders.
• Book rooms and conference facilities, ensuring availability and appropriate setup.
• Prepare meeting agendas, distribute materials, and record meeting minutes when necessary.
• Arrange in-house and external events, such as training sessions, workshops, and company celebrations.
• Coordinate event logistics, including venue selection, catering, audiovisual setup, and attendee coordination.
• Manage and maintain event budgets, track expenses, and handle invoices.
• Serve as a point of contact for staff in other departments and external contacts.
• Answer inbound phone calls, redirect calls, and take messages as required.
• Greet and assist office visitors, ensuring a positive and professional experience.
• Coordinate interview schedules and welcome candidates.
• Sort and distribute incoming mail to respective employees promptly.
• Prepare and send outgoing mail, ensuring accuracy and timely delivery.
• Manage and maintain appropriate records and documentation related to mail and correspondence.
• Ordered and maintained office supplies, ensuring availability and proper inventory management.
• Coordinate repairs and maintenance for office equipment, such as printers, copiers, and telecommunication systems.
• Monitor and track office supply expenses, ensuring adherence to budgetary guidelines.
• Arrange travel and accommodation for staff, customers, and external contacts as required.
• Coordinate transportation logistics, bookings, and itineraries.
• Ensure compliance with travel policies and guidelines.

Qualifications:

• Education: Bachelor's degree in any field.
• Proficient use of Microsoft Office and its applications.
• Excellent communication skills.
• Excellent command of both English and Arabic Language.