We are seeking a highly skilled and organized Executive Assistant to provide administrative support to the CEO . You will be responsible for organizing and coordinating various activities, ensuring efficient workflow, and maintaining confidentiality.
The ideal candidate will possess excellent communication skills in English and planning , be a problem solver, and exhibit high level of commitment.
Responsibilities:
- Coordination: Responsible for scheduling & coordinating meetings. Your goal is to optimize the CEO's calendar for fundraising, partnership, and press-related activities.
- Preparation: Assisting in the preparation of materials and documents needed for business meetings will be a key aspect of the role. This includes pitch decks, financial reports, business proposals, and presentations.
- Research: Conducting market research & gathering information about potential prospects & partnership opportunities aligned with the company's goals.
- Follow-ups: Assist with follow-up communications, including sending thank-you notes & addressing any additional information requested by investors, employees, or business partners.
- Data Management: Maintaining a comprehensive database of contacts, investors, and business partners is crucial. Properly recording all interactions and communications for future references.
- Event Planning: You will play a key role in planning, organizing and executing events such as Seamless, GITEX, etc.
- Networking: You will help the CEO expand the professional Network.
- Performance Tracking: Keeping track of partnership performance metrics (headhunting, onboarding & acting as account manager for these partnerships), working closely with the commercial team & reporting relevant data to the CEO for assessment.
- Calendar / Time Management: Managing the CEO's calendar, scheduling appointments, and optimizing time efficiency.
- Travel Arrangements: You will be responsible for planning and arranging travel logistics for the CEO, including flights, accommodation, and ground transportation.
- Expense Management: Overseeing the CEO's personal expenses, reimbursements, and financial matters with attention to proper documentation and compliance.
Job Requirements:
- Proven experience as an EA or in a similar support role for is a plus.
- Strong Arabic Communication is a plus.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in conducting research and gathering relevant information.
- Ability to work with a high level of discretion and confidentiality.
- Familiarity with event planning and coordination is a plus.
- Proficiency in using MS Office software (Word, PowerPoint, Excel).
- A proactive and adaptable approach to problem-solving.
