Purpose of the Role:
Responsible for maintaining the CEO's agenda, assisting in planning appointments, board meetings, conferences, etc., attending meetings, as well as taking and forwarding phone calls.
Roles & Responsibilities:
- Coordinating and attending meetings on behalf of the Executive Director.
- Receiving and forwarding phone calls as requested.
- Dealing with incoming and outgoing correspondence and arranging them according to priorities.
- Preparing and processing travel arrangements for executives.
- Dealing with confidential documents and ensuring they are kept secure.
- Preparing invoices and financial statements and providing assistance in bookkeeping.
- Monitor office supplies and negotiate with suppliers to ensure the most cost-effective orders.
- Maintain electronic and paper records and ensure information is organized so that it is easily accessible.
- Conduct research and prepare presentations and reports upon request.
- Preparing the agenda for the CEO and assisting in planning appointments, board meetings, conferences, etc.
