Facilities & Admin Services Supervisor

Job purpose:

Facilitates all administration services and duties. Responsible for managing and supporting administrative functions across all departments.

Job Description:

1. Coordinate and arrange business travel for employees, including booking flights, accommodations, and transportation, Process travel expense claims and reimbursements.
2. Supervise the maintenance of company facilities, including offices, warehouses, housing and other properties.
3. Handle daily administration issues, office team & Facility team to make sure work environment is matching AQH standards.
4. Administrate the relations with the travel agency to make sure that AQH gain High quality service with best price based on SLA.
5. Handle related admin contracts and follow up contract issues to make sure all contracts are within AQH P&P.
6. Maintain and build filing system to track files of all types and organize company documents into updated filing systems including physical and digital.
7. Schedule, organize and prepare agendas and detailed minutes for in-house and external meetings and events.
8. Issue/follow up Purchase Orders (Pos) and manage office supplies and other Purchases Process and re ort on Admin or HR expenses.
9. Ensure adequate management and administration of company housing at AQH and non-Bev Sector.
10. Manage and administer company fleet/vehicle at AQH and non-Bev Sector.

Qualifications:

1. Bachelor's degree in business administration, or a related field.
2. 4+ years of experience

Skills:

1. Teamwork and Collaboration.
2. Organizational and communication skills.
3. Microsoft Office.
4. Negotiation skills.
5. Vendor relation management.
6. Ability to manage multiple tasks and prioritize work efficiently.
7. Accuracy in documentation, data entry, and reporting.