Facilities Administrator

The Facilities Administrator will be responsible to the Facilities
and Operations Coordinator, for the day-to-day operations of all Technical
Institute facilities, MEP systems and infrastructure, providing support to the
QAF for all maintenance or construction and ensuring activities are conducted
safely and in a timely manner. Regularly engaging with a diverse group of
internal and external stakeholders, this role requires effective communication
to Technical Institute Staff, Qatar Armed Forces, Al Udeid entities (e.g., Base
maintenance and utility services) and external suppliers and specialist
contractors. The Facilities Administrator will support the Facilities and
Operations Coordinator in maximising the availability of the TI facilities and
associated systems, ensuring all activities conducted within the Technical
Institute are compliant with the appropriate regulations.
The role will also assist in acting as
a point of contact for the Technical Institute QAF Officers and any supporting
entities. Additionally, the role will support the management and co-ordination
of key Technical Institute events in such as VIP visits, student graduations
and all other events associated with celebration or promotion of the Technical
Institute. The role will also s upport
all QTI activities, the Facilities Administrator will facilitate engagements
with the relevant QAF entities to assure the on-going operations of the
Technical Institute and the adherence to local (QAF regulations).
Support and
assistance to Operations Support to cover leave and illnesses to obtain TI Site
Military Base Passes as required for staff, contractors, visitors, and
suppliers.
The key responsibilities of the Facility Administrator are:
Conduct daily checks on all critical MEP systems and report any
issues promptly to your line manager and QAF Maintenance for rectification.
Ensure any reactive maintenance/repair tasks required are documented,
reported, and rectified in a timely manner.
Respond to issues and concerns raised by Technical Institute
staff, providing feedback on the progress of any resolution.
Monitoring the Institutes fault reporting system including the
logging of all jobs received and updating records accordingly.
Co-ordinating workflows and escalating any issues, as required, to
your line manager or Facilities and Operations Lead.
Support the Project Management Team in providing supplier
solutions against any Technical Institute issues.
Raising purchase orders where required, supporting procurement
initiatives, monitoring the contractor s database.
Consulting with internal and external Technical Institute service
providers, suppliers, and contractors for coordination of works programmes,
deliveries, and information requests.
Support to monitoring all works conducted by internal maintenance
teams and specialist external contractors to ensure quality and all works are
conducted to a suitably safe standard.
Maintaining the Institutes Facilities Management files, including
scanning and/or saving service sheets, works requests, maintenance records and
certificates, maintaining records of the Institutes facilities management
activities where applicable and kept in line with the Technical Institutes
document configuration and control policy.
Support the production of reports O&M activities for analysis.
Assist with the planning and delivery of Technical Institute
events requiring FM support such as VIP visits and Graduations.
Support to engagements with the Qatar Armed Forces
Assist in acting as a point of contact
for the Technical Institute QAF and QAF entities. The role will facilitate
engagements to inform all relevant internal stakeholders on meeting information
and customer activities, including but not limited to; meeting agendas,
attendees, locations, actions, dates, and times event/meeting outcomes.
Production of daily cleaning schedules
for all site toilet and kitchen areas, monitoring daily to ensure cleaners are
providing a suitably hygienic area, collection and uploading of schedules to
the businesses online SharePoint.
Support Operations Support with
stationary orders, deliveries and organising the stationery store.
Requirements
Essential:
Foundation Degree or equivalent, or suitable experience, in a
technical/engineering discipline.
Excellent English and Arabic, both spoken and written.
Excellent customer care skills, communication skills and people
skills.
Ability to work independently, to show initiative and to organise
effectively.
Ability to work under pressure and meet deadlines.
Knowledge of Facility, Construction and Health and Safety laws and
regulations.
Familiarity with technical drawings.
3 years experience in a Facility Management/Contractor Management
role, or similar.
Familiarity with of one or more of the following: Fire Alarm
Systems, Security Systems, AC Systems, Utilities Supply.
Ability to safely work autonomously, with minimal supervision.
Computer literate with experience of Office, (Word, Excel, &
Power Point) & other systems/databases.
Ability to manage and prioritize a high and complex workload with
excellent time management, planning and organisational skills.
Driving License.
Prepared to work flexible hours as certain situations may dictate.
Preferred:
Experience in a training environment.
Experience working within a Military setting or with a Military
customer.
Knowledge of
SharePoint is an advantage
,

Desired Candidate Profile

Education:
Any Graduation()
Gender:
nm
Nationality:
Any Nationality