Reporting to the Manager of Accounts and Administration, the successful candidate will manage accounts payable and receivable processes, ensuring accurate, timely payments to suppliers and collections from customers. They will maintain strong professional relationships and deliver exceptional customer service and communication.
Responsibilities
Accounts Payable:
Invoice Processing:
- Review and verify invoices for accuracy and completeness.
- Code and process supplier invoices and payments into the accounting system (EXACT currently in use).
- Reconcile supplier statements monthly and resolve any discrepancies.
- Run supplier ageing reports to ensure a clean ledger and timely payments.
- Maintain good relationships with suppliers and resolve any payment-related issues promptly.
- Maintain accurate and organized records.
Employee Expenses:
- Process employee expense claims, ensuring adherence to the company expense claims policy.
- Reconcile credit card statements and resolve any discrepancies.
Accounts Receivable:
Invoicing:
- Generate and send out customer invoices in a timely manner.
- Review and monitor sales orders, working closely with the sales and operations teams to resolve any discrepancies.
Debt Collection and Payments:
- Maintain and monitor customer payments, ensuring timely and accurate receipt.
- Contact customers to secure timely payments.
- Ensure that cash receipts are accurately recorded and posted promptly.
- Reconcile customer accounts and resolve any discrepancies promptly.
- Follow up on overdue payments.
- General Administrative Tasks:
- Provide administrative support to the finance department as needed.
- Assist during the annual audit process.
- Support ad-hoc assignments as required.
Requirements
- Degree (or equivalent) in Finance and Accounting.
- Proven experience as a Finance Assistant (AP-AR) or in a similar role in an SME.
- Knowledge of basic accounting principles and procedures.
- Proficiency in Microsoft Excel and accounting software (EXACT currently in use).
- Working knowledge of EXACT is advantageous.
- Ability to work under pressure.
- Excellent attention to detail and accuracy.
- Strong communication and interpersonal skills.
