Finance & HR Operations Officer

The Finance & HR Operations Officer will manage Signature's day-to-day financial records and employee administration. The role is responsible for accurate accounting, timely payroll preparation, reliable attendance records, and organized HR documentation.

Key Responsibilities

• Accounting and financial operations
• Record and categorize daily income, expenses, supplier invoices, and client payments.
• Issue client invoices and receipts, maintain payment records, and follow up internally on overdue balances.
• Reconcile bank accounts, cash, and payment records regularly.
• Track supplier payments and recurring operating expenses, and prepare payment schedules for management approval.
• Maintain organized supporting documents for all transactions.
• Prepare monthly financial summaries, including revenue, expenses, outstanding receivables, payables, and cash requirements.
• Coordinate with the external accountant on tax filings, statutory requirements, and year-end records.
• Payroll and employee payments
• Prepare monthly payroll using approved salaries, attendance, leave, deductions, allowances, and commissions.
• Verify payroll inputs with the relevant managers before submitting the payroll sheet for management approval.
• Maintain records of salary changes, advances, reimbursements, and final settlements.
• Coordinate approved salary and employee payment processing, and maintain confidential payroll records.
• Attendance and HR administration
• Monitor attendance, lateness, absences, leave balances, work-from-home days, and employee requests.
• Maintain accurate employee files, contracts, and HR records.
• Prepare routine HR documents, including employment letters, salary certificates, and leave records.
• Support employee onboarding and offboarding, including document collection, asset handover, and final settlement calculations.
• Ensure attendance and leave records are updated consistently and flag discrepancies to management.

Requirements

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• At least 3 years of practical accounting experience, including bookkeeping, invoicing, reconciliations, and financial reporting.
• Hands-on experience preparing payroll and maintaining attendance, leave, and employee records.
• Good working knowledge of Egyptian payroll, tax, and social insurance processes, with the ability to coordinate with external advisers where needed.
• Strong Excel or Google Sheets skills and experience using accounting software.
• Ability to track client receivables, supplier payments, and monthly cash requirements accurately.