FINANCE MANAGER

Annual Salary and Benefits: Annual Gross JOO - min 37,908 to max 48,688

Internal Job Grade: C1

Contract type: Fixed Term, One Year

Reportingto: Country Director

Staff reporting to this post: Senior Finance Officers/Assistants

Locations: Middle East - Jordan.

Annual Budget: No direct budget responsibility. Monitors and advices on effective and efficient use and management of budgets up to an annual total of +10m in Country.

Shaping a stronger Oxfam for people living in poverty.

Team Purpose

• To ensure effective financial management and reporting within Jordan
• To be responsible and accountable for the day-to-day operation related to a defined accounting
• To ensure more conflict affected women, men and children in Jordan are protected and better able to secure equitable access to and control over resources, services, and livelihood opportunities and to advance their rights without fear in safe and inclusive communities, in the face of current and future
  
  

Job Purpose

The post holder will be responsible for ensuring an effective and efficient operation of Finance functions across the country program and the delivery of high-quality accounting and financial management, reporting activities and requirements using a risk-based approach. The post holder will advise managers on the interpretation and implementation of a wide range of Oxfam's Financial policies and procedures and best practices with regards to financial management, internal controls, and compliance. In addition to supporting managers in financial controls by providing operational and strategic financial analysis and management accounting reports for business planning, decision making and risk management. The post holder must ensure compliance with local laws and statutory audit and financial reporting requirements in Jordan as well as Oxfam and donors policies and procedures and expected to contribute to operational planning and implementation of corporate and regional Finance initiative.

• Key Responsibilities and Accountabilities
  
  

Financial Management and Reporting

• Manages all aspects of the Country Program's financial activities in line with the Oxfam GB's and Oxfam international's relevant policies, procedures, legal and statutory requirements in Jordan.
• Responsible for effective management and operation of the PeopleSoft financial system - includes General Ledger, budgeting and phasing part of OPAL(Oxfam Programme Accountability and Learning system) and CRIMSON (platform for restricted grants management) in Oxfam Jordan.
• Ensures timely and accurate data entry into PeopleSoft.
• Maintain sufficient bank funds to support country operations and ensure effective cash flow management.
• Develops financial analysis tools to assist in the management by monitoring budgets v expenditure.
• Conduct periodic reviews of actual versus budget variances, analyze trends, and identify risks. Address budget variance queries and provide financial advice to budget holders on resource utilization, forecasts, and fundraising.
• Works closely with Program Managers to ensure well managed program expenditure, including effective systems put in place, and regularly reviewed, allowing adequate financial management and control including Cash and cash flow management, forecast and budget phasing, expenditure procedures, and partners grant management.
• Responsible for planning, preparation, and execution of annual budgeting and financial year-end processes for the Country Program; ensures that submission of annual budget and year-end returns are in line with Oxfam requirements and standards.
• Active participation in submitting regular (monthly/quarterly) management reports to management and HQ as required/ relevant.
• Contributes to the development of funding proposals by ensuring that there is coherence between the project/program design and budgets.
• Review and verify monthly/quarterly account returns and balance sheet reconciliations, addressing significant movements in asset and liability accounts.
• Reviews and submit donor financial reports ensuring that financial reports correspond to the narrative reports and reconcile with PeopleSoft (General Ledger) in coordination with program managers and funding team.
• Oversee reconciliation of restricted contract balances, addressing discrepancies in a timely manner.
• Participate in, and lead where appropriate, Country Management Team (CMT) processes.
• Leads on cost -sharing and hosting agreements preparatory work for Oxfam entities hosted in Amman by the Jordan office.
• Manage monthly and yearly tax declarations, ensuring timely submissions and payment of outstanding balances to the Jordanian Income Tax Department.
• Ensure timely submission of Oxfam Jordan's annual financial statements to HQ and relevant Jordanian ministries.
• Lead the annual statutory audit process for Oxfam Jordan, ensuring compliance with all regulatory requirements.
  
  

Risk Management and Compliance

• Proactively monitors and assesses the quality of existing financial controls across the Country Program and introduces new controls / measures, as appropriate, to minimize the risk of fraud and theft.
• Monitors the implementation and application of the financial controls and compliance with all legal and statutory reporting requirements in Jordan, identifies solutions to problems and ensures that they are implemented in a timely, effective, and efficient manner.
• Ensures appropriate and secure record keeping for financial transactions in line with donors, Oxfam GB and statutory requirements in Jordan.
• Ensures adherence to donor financial requirements and
• Works with the finance staff to ensure the annual tax return filing as per the Government of Jordan
• Reviews all grants and contract agreements for management nuances and briefs Program Managers on potential areas of risk.
• Supports the execution of external / project
• Ensures that recommendations of audits, concerning the finance function, are implemented in a timely, effective, and efficient manner, and reports progress on implementation of the recommendations periodically.
• Ensures that the Country Program's bank mandates and list of account signatories are up to
  
  

Policies and Procedures

• Collaborate with staff to ensure understanding and compliance with Oxfam's accounting and financial policies, procedures, and standards.
• Oversee the effective and efficient implementation of financial policies and procedures.
  
  

Training and Development

• Provide guidance to finance teams on accounting theory and practices.
• Develop and deliver financial training for non-finance staff.
• Conduct training needs assessments for finance staff and provide targeted capacity-building.
• Support fraud awareness initiatives in coordination with the Counter Fraud Champion.
  
  

Staff Management

• Lead the overall performance of the Finance function, ensuring alignment with organizational goals.
• Manage finance staff performance and professional development, including matrix management of the Zaatari Camp finance team.
  
  

Working with Partners

• Ensures that the financial aspects of partnership agreements are accurate and in accordance with the implementing guidelines of donors and Oxfam GB.
• Ensures provision of technical finance support / training to partners in the implementation of joint
• Ensures that partner organizations are aware of and adhere to Oxfam's accepted financial management standards and practices; ensures that donor regulations and requirements are fully understood and implemented by partner organizations.
• Leads on the assessment of Finance function at partner organizations as part of the partner selection
• Assesses and identifies capacity and skill gaps in Finance function at partner organizations, develops capacity building plans in consultation and collaboration with partner organizations, and ensures timely and effective and efficient implementation of the plans in co-ordination with Finance officers/ assistants, monitors and reports upwards progress and improvements.
• Ensures periodic partner financial monitoring
  
  

Other

• Provide financial support to teams in Amman, Zaatari Camp, and other operational areas as directed by the Country Director.
• Ensures that all required support is provided promptly to Oxfam teams, at scale and in line with the rules and principles during emergencies.
• Ensures that Oxfam's commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Project, Humanitarian Charter Minimum Standards, the NGO Code of Conduct, and other relevant tools.
• Other tasks as requested by the line manager to ensure effective and efficient operation of the Finance
  
  

Technical Skills, Experience & Knowledge Essential

• Minimum of 3 years experience of working in the NGO sector, strong understanding of international donor and programme finance management, including programme monthly financial reports and restricted funding regulations and international donor compliance, preferably in a humanitarian
• Comprehensive knowledge and a minimum of 5 years of proven senior management experience in financial management activities, such as: budgeting, forecasting, and reporting as well as evidence of
  
  

effective decision-making skills and a critical focus on the delivery of agreed results within time and budget constraints and to expected standards.

• Strong knowledge of accounting standards, GAAP, and statutory requirements.
• Strong numeracy skills and attention to details.
• Strong computer literacy, and proven experience of computerized accounting packages, preferably PeopleSoft. Strong proven experience in using Excel spreadsheets. Experience in using Internet based programs and e-mail systems.
• Strong analytical and conceptual thinking skills with a proactive approach to identifying and resolving problems and suggesting improvements; able to understand complex issues and translate them into simple workable actions and plans.
• A high level of self-awareness, personal energy, stamina and flexibility. Ability to work creatively, effectively and in an innovative manner, adjusting to constantly changing situations while maintaining focus on delivery and follow-through.
• Excellent activity planning, prioritization and implementation skills and commitment to deliver against agreed deadlines.
• Excellent leadership and people management abilities, with motivational, talent development and change management Able to manage and develop other people's performance and professional standards and potential.
• A strategic perspective and approach with ability to develop long term plans and implement them effectively. Ability to work with others to develop vision into strategy and communicate and influence this to a wider audience.
• Excellent communication skills, in written and verbal English and Arabic, with strong persuasive
• A commitment to gender justice and diversity within key areas of responsibility and commitment to addressing these within the team you manage and the broader work place.
• Ability to build strong and credible relationships internally within Oxfam and externally with other organizations, as appropriate.
• Ability to work in demanding situations under pressure in a team or independently with minimum supervision and delver against team objectives.
• Experience and capability in working with other civil society organizations (partners) and provide effective financial monitoring and capacity building of finance staff in partner organizations.
• Proven experience as a team worker and demonstrably cooperative with members of other
• Strong project management and organizational skills, with experience using formal project management techniques.
• Commitment to the aims, objectives, and organizational culture of Oxfam.
  
  

Desirable

• Knowledge or appreciation of Jordan in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the Country.
• Willingness and ability to travel at short notice and/or to work extra hours as necessary, often in difficult
• Sound knowledge and experience of restricted funds management and ability to work with/manage finances of multi-donor grants. This implies exposure to dealing with donors and understanding and familiarity with their procedures and processes.
  
  

Key Behavioural Competencies

Competencies

Description

Decisiveness

We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.

Influencing

We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.

Humility

We put we before me and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

Relationship Building

We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Listening

We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.

Mutual Accountability

We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.

Agility, Complexity, and Ambiguity

We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.

Systems Thinking

We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organisational decisions and actions.

Strategic Thinking and Judgment

We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.

Vision Setting

We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.

Self- Awareness

We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Enabling

We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.