Freelance Senior Project Manager

6 month freelance position with the opportunity for the role to be extended

Monday- Friday position (9am-6pm) full time, on site

About us

Founded in 2003, we've partnered with government entities to orchestrate milestone events, earning global recognition. Evolving from event organizers, we are now artisans, crafting legacies that transcend time a beginning, not an end. Our impact extends beyond moments, resonating across lifetimes, generations, and cultures. We are the architects of enduring legacies. We are LINKVIVA, the crafters of legacy.

About our projects

At LINKVIVA, we specialize in putting destinations on the map through our meticulous curation of family festivals, sports mega events, city seasonal shows, global influence conferences, destination activations and opening/closing ceremonies. Noteworthy events like Dubai Run, Dubai Ride, MOTB, and MOTN not only showcase our commitment to impactful moments and successful objectives but also reflect our dedication to crafting legacies that resonate far beyond the event itself.

About the role

The Senior Project Manager is responsible for the management, delivery and profitability of allocated projects. This responsibility covers all aspects of the event including content, programming, resource management, commercial performance, and meeting internal and external KPIs. On smaller projects, the Senior Project Manager would lead the project team. On larger projects, the Senior Project Manager would be responsible for specific elements of the event, leading their own team and reporting to a Project Director.

Specifically, the Senior Project Manager should:

Lead the full life-cycle of a project, from pitch through to delivery and post-event wrap-up.

Manage and liaise with all internal and external stakeholders. This includes other LINKVIVA teams, partners and suppliers, as well as our clients, licensing authorities, venues and other stakeholders.

Be the main point of contact for our clients and partners to manage communication flow throughout a project.

Attend internal and external meetings to present and discuss project status and progress.

Create, update and share the project plan and status reports on a regular basis.

Assist with recruiting, onboarding, training, managing and offboarding the project team.

Create and manage specific workflows and processes to ensure the smooth operation and delivery of a project.

Set appropriate KPIs, and ensure that those KPIs are met.

Consider touchpoints throughout the project to enhance the overall participant experience.

Identify ways to integrate sponsorship and marketing opportunities into the project, maximizing ROI for the client, LINKVIVA and sponsors.

Identify and manage revenue streams including ticketing strategy, cash and value-in-kind sponsorship, partnerships, revenue share models and vendor space rental.

Own the overall project budget, ensuring it is regularly updated and accurately reflects budgeted and actual costs and revenues to track commercial performance.

Maintain a project master book, with up-to-date versions of all assets and documents.

Ensure the project is closed after delivery, including final budget reconciliation, post-event reports and debriefs.

About you

You should be:

An experienced Project Manager ready to take the next step in your career, or a Senior Project Manager looking for your next opportunity.

Able to demonstrate your previous success including planning, delivering, evaluation and reporting outstanding events.

An experienced leader, with experience of coordinating and supporting team members from different departments.

Professional, independent and self-motivated, with excellent time management skills.

Experienced and skilled in organizing complex events with lots of moving parts.

Comfortable managing commercial aspects of a project including cost and revenue streams, how to balance them, and how to deliver a positive P&L.

Familiar with marketing and sponsorship, and how to use them to add value to a project.

Able to present with confidence and presence.

Knowledgeable about event production, content, operations and logistics.

As a minimum, you should have:

10+ year's event management experience in delivering large scale events.

Previous experience working in the Middle East.

A valid driving license.

Fluent written and spoken English.

Your application will be stronger if:

You have previous experience with festivals.

You have previous experience with F&B and retail activations.

You have previous experience with brand creation and development.

You have previous experience with content curation and programming, including B2B content.

You can speak Arabic.