Answering phone calls in a professional manner, and routing calls as necessary.
Greet clients and visitors with a positive, supportive attitude.
Notifies company personnel of visitor arrival.
Receiving and sorting daily mail.
Provide basic and accurate information in-person and via phone/email.
Order front office supplies and keep inventory of stock.
Perform other clerical receptionist duties such as filing, photocopying and faxing.
Monitor and maintain attendance report.
Checking and releasing the cheques for all suppliers.
Informing suppliers whether their payment ready or not and informing them what is missing of document from their side.
Arranging documents, cheques, invoices and sending to right destination.
Preparing delivery note and sending the stationary request from all branches.
Making LPO for marketing department/ Transportation department.
Arranging and filling all the Cash/Credit EST invoices.
Putting all the details of the invoices in excel sheets included Invoice account/ sales order/date/invoice number/ Amount and marker each invoice number by F/NA (found ¬ available)
Arranging all the invoices in order from the oldest to the newest.
Sending daily reports to finance departments showing the issued cheques in detail for both Mart/EST cheques.
Assisting the management with any other additional support when its required.
Qualifications
Bachelor's Degree in Administrative or Clerical studies, communications or business
Minimum 2 years experience in similar capacity
Good communication skills to make formal communication with trade.
Good working knowledge of MS office especially Excel & Power point.
