About the Job
Are you interested in joining a growing tech startup that is shaping the future of B2B travel in Dubai, UAE Tumodo.io, a leading online travel platform with global presence, is Global Facilities Manager to join our vibrant team in Dubai.
As Global Facilities Manager, you will ensure the optimal functioning of the company's facilities across all offices globally. Key responsibilities include ensuring seamless day-to-day operations, overseeing on-site maintenance, managing budgets, coordinating vendor services, handling office and space planning, ensuring compliance with health and safety regulations, and collaborating with IT on technological infrastructure management, including information and security systems. By upholding high standards in safety, security, and efficiency, the Global Facilities Manager supports evolving business needs and the company's goal of providing an optimal, productive work environment.
Why Tumodo
At Tumodo, we're not just another travel company we're pioneers in revolutionizing the way people experience travel. With a footprint in diverse destinations, we're passionate about leveraging technology to create unforgettable travel experiences for our customers worldwide.
Innovate with Impact: Join a dynamic team that thrives on innovation, pushing boundaries in the travel industry and setting new standards for business travel.
Empower Business Growth: Be part of a company that enables businesses to flourish by providing tailored travel solutions, enhancing productivity and success.
Craft Your Career: Tumodo is more than just a workplace; it's a platform for personal and professional growth. We invest in your development, ensuring you reach your full potential.
If you're ready to join a growing tech startup redefining corporate travel, we want to hear from you!
Key Responsibilities
Facilities Management:
- Oversee daily operations and maintenance across offices globally, ensuring compliance with company and regulatory standards.
- Develop and implement facilities policies and procedures, including space planning and utilization strategies to meet evolving business needs.
- Manage vendor relationships and oversee office service contracts for routine maintenance such as cleaning, fire safety systems, and security systems, ensuring quality service and cost-effectiveness.
- Lead planning for relocation, renovation, and refurbishment projects, coordinating with local teams to ensure minimal business disruption and a focus on sustainable practices.
Asset Management:
- Implement an asset management system to track the condition, lifecycle, and replacement needs of key facility assets.
- Develop and implement preventative maintenance schedules to minimize downtime, prevent operational disruptions, and prolong the lifespan of equipment and systems.
Health, Safety, and Security:
- Ensure compliance with health, safety, and environmental regulations, including building codes, and fire safety.
- Develop and implement security protocols for building access, visitor management, and emergency evacuation procedures in collaboration with regional teams.
- Regularly inspect facilities to ensure adherence to safety standards and facilitate regular drills and crisis response plans.
Information and Security Systems:
- Oversee the installation, maintenance, and operation of security systems such as Access Control systems and CCTV in all facilities.
- Monitor adherence to security policies within facilities, managing access to sensitive areas and updating protocols as needed.
- Collaborate with IT on infrastructure setup, network integration, user data and data storage solutions in compliance with data security standards.
Vendor and Budget Management:
- Manage procurement for facilities and security supplies and services, ensuring compliance with service standards.
- Prepare, track, and manage budgets, ensuring efficient resource allocation across locations.
- Evaluate and approve vendor invoices, ensuring accurate and timely payments and documentation.
- Ensure that contractors /consultants/ vendors deliver projects as per the required standards and timeframe; review their performance as per the Service Level Agreements (SLAs).
Environmental and Sustainability Initiatives:
- Drive sustainability initiatives within facilities, such as energy efficiency programs and waste reduction, aligned with corporate social responsibility (CSR) goals.
- Report on sustainability progress to senior management.
Space Planning and Optimization:
- Optimize space utilization across offices to support hybrid work environments and improve employee experience.
- Lead space planning for expansions, relocations, and reconfigurations in alignment with headcount projections and functional requirements.
Employee Experience and Support:
- Ensure facilities services align with employee needs, including ergonomic setups, amenities, and workplace accessibility.
- Act as a primary contact for office-related concerns, working with local teams to promptly resolve issues and maintain a productive environment.
Requirements:
- Minimum of 3-5 years of experience in facility management or a similar role within a corporate or customer-centric environment.
- Strong vendor and budget management experience, with a focus on negotiating contracts and overseeing facility projects.
- Practical experience and knowledge of workplace health and safety regulations.
- Prior experience or a solid understanding of building systems (HVAC, electrical, plumbing), as well as security systems (Access Control and CCTV) and their implementation. Technical expertise in these areas is not required.
- Excellent problem-solving skills, with the ability to address complex issues quickly.
- Strong communication and collaboration skills to work across departments and with external vendors.
- High organizational skills, with the ability to prioritize and manage multiple projects.
Bonus points for:
- Certifications such as Certified Facility Manager (CFM) or Facilities Management Professional (FMP), and OSHA certification, are a plus.
- Practical understanding and knowledge of ISO standards and GDPR compliance requirements is highly advantageous, though not essential.
- Bachelor's degree in Facilities Management, Business Administration, or a related field is preferred.
