HR & Administration Specialist

EgyBell is hiring for a Sr. HR & Administration Specialist for a Media Production and Digital Marketing agency located in Cairo.

Responsibilities:

HR and Administration:

1. Assist in implementing the company's policies and procedures, and enforce standards for professional behavior.

2. Ensure full understanding & compliance to all governmental laws, regulations & guidelines, covering day to day interactions, to guarantee that the information shared with outsourced staff is accurate.

3. Ensure that work operations are in compliance with the labor law.

4. Process paperwork such as: employee's contracts, and employment documents.

5. Follow up with employees to complete their missing employment documents.

6. Maintain the employee filing system, and ensure that the database is always updated.

7. Ensure all employee records are maintained and updated with any change in the employment status.

8. Ensure that all vacations, annual leaves, sick leaves, absences are tracked and updated.

9. Track stocks of office supplies, place orders when necessary, and provide the needed invoices accordingly.

10. Coordinate office activities and operations to secure efficiency and compliance to company policies.

11. Responsible for managing, evaluating and monitoring buffet & HK team members.

Compensation and Benefits:

1. In concert with Finance team, S/he will assist in processing the monthly payroll report.

2. Extract employee attendance from the fingerprint machine.

3. Assist in following up on the timesheets of the employees, and ensure they are signed before working on the data in them (transportation, travel allowance, excuses, overtime, and the mission forms).

4. Review social insurance forms and follow up on forms 1, 2, and 6.

Recruitment and Selection:

1. Assist in screening and selecting CVs, scheduling and conducting interviews (phone and/or face-to-face).

2. Provide any job-related information such as job offer, working hours, work locationetc.

3. Ensure that all the needed actions are taken to facilitate a smooth new-hire onboarding process to deliver an exceptional first-day experience.

4. In case of any resignation or termination, conduct exit interviews and ensure that necessary employment termination paperwork is completed.

Organizational Development:

1. Oversee the progress of all the running OD activities such as Job Descriptions, Performance Evaluations, etc.

2. Ensure professional delivery of the training programs, and address any issues, whenever needed. 3. Maintain comprehensive reports of training activities, including enrolled staff, training details and invoicing.

Others:

1. Provide any other related duties as may be requested.

Requirements:

• Bachelor's degree in Human resources, business, or a related field.
• Minimum 2 years of experience in the same position.
• Very good English level.
• Excellent communication, and problem solving skills.