Company Description
Iqarus was founded in 2015 with a core mission to provide the medical support, training, staff and infrastructure that enable our government, military, and humanitarian clients to deliver on critical missions regardless of operating conditions. We share a deep commitment to and understanding of our clients mission objectives and operational challenges. We are passionate about the role that our clients play in today's world and are proud to make a critical enabling contribution.
We deliver on our commitment through a team that combines decades of clinical, military, and logistical experience with a flexible, adaptable, and fast-moving approach. Our solutions combine exceptionally experienced clinical staff, robust clinical governance, specialist immersive training capability and the ability to rapidly design, procure and deploy field medical infrastructure. As a result of our shared experience and passion for the mission, we prefer to work with our clients in a partnership approach, working closely together to understand their needs and challenges, and to design uniquely tailored solutions that meet those needs.
Iqarus brings together a team with unparalleled expeditionary experience operating across the medical, training, security, military, government and commercial sectors. This unique and dedicated team is unmatched in its ability to project the highest standards of medical care into the world's most challenging and difficult operating environments. We operate across the entire medical spectrum from training, to primary care to advanced trauma care, to full hospital operations, supported by our integrated deployable laboratory, radiological, diagnostic and surgical capabilities.
Iqarus is an independently managed subsidiary of the International SOS Group, the world's largest and most experienced global medical support business. Within the International SOS Group, Iqarus is the designated specialist delivery entity for government, military and NGO mission support, for specialist medical training, and for the delivery of healthcare solutions that contribute to the needs of the world's developing nations.
Why join us
It's not just about a job at Iqarus. Every day, we work with motivated, talented, experienced colleagues to enable some of the world's most critical humanitarian initiatives and to contribute to positive health outcomes in some of the most challenging environments around the world.
We help our staff reach their potential through job variety, role-based opportunity and professional development. We employ the best people in their field and, as a result, we have an enviable client list and a reputation for excellence.
Join us now in supporting governments, supra-nationals, NGOs and multinationals in keeping their workforces safe, healthy and resilient while they engage in critical missions. Help us design and deliver multi-facetted healthcare solutions in complex and demanding operating environments where others cannot rise to the challenge.
Job Description
The key roles and responsibilities of the HR Staffing & recruitment Specialist is:
- Coordinate with new joiners to complete all personnel file documentation and store online in the appropriate folders and files
- Recruitment, Pooling and coordinating staff requests for department working with the Project Coordinator
- Coordination with the Project Coordinator for staff deployments
- Offer letters, contract management and personnel file management
- Coordinate with the Operations and BDU team to ensure visibility of the intended start date and deployment plan.
- Coordinate all screening and vetting of candidates and new joiners, including IQ-Fit to Work, Credentialing, Referencing, and criminal record checks.
- Coordinate the IQ-Fit to Work process and ensure a valid IQ-Fit certificate is available for all relevant new joiners as per H-400 Screening & Vetting Policy
- Coordinate the credentialling and referencing process and ensure a report is available for all new joiners as per H-400 Screening & Vetting Policy
- Coordinate with the HR & Payroll Coordinator to ensure all new joiners are contracted and captured in the HRM system for payroll
- Coordinate with the IT team to ensure the correct IT access/equipment is issued to each new joiner according to role and requirement
- Ensure compliance with Mandatory Training requirements as per H-500 Training Policy
- Manage the MyHR Training platform and ensure internal training requirements as per development plans, providing regular reports as required.
- Work closely with the Operations Team and Recruitment team to ensure the timely onboarding and induction of all project-based staff prior to deployment.
- Coordinate the probation process, ensuring all staff are sufficiently assessed against requirements during probation period.
- Draft and issue employment letters to specified templates as and when required.
- Ensure all contract changes, promotions, transfers are notified to the HR & Payroll Coordinator for processing in the HRM system.
- Coordinate the departure process, including mandatory letters, IT deactivation, return of equipment/access passes, etc. Liaise with the HR & Payroll Coordinator, IT team and Operations team where required.
- Ensure employees are up to date with screening & vetting renewal requirements such as IQFit, Wellness Assessments, Medical Licensing and expired professional qualifications, as per H-400 Screening & Vetting Policy
Qualifications
- B.Degree in HR or administration desirable
- 3 years administration & HR experience
- Good IT, planning and coordination skills
- Offshore BOSIET/HUET training mandatory entry requirements
Additional Information
To support your application please upload the following documents when submitting your application:
- Fully updated CV
- Degree/Diploma certificates or any relevant qualifications/course certificates
- Clear Colour Passport scan
