Job Summary:
We are seeking an experienced HR Specialist to join our team, responsible for a broad range of HR functions including employee relations and compliance, payroll, benefits administration, and HR policy management. This role requires expertise in managing employee grievances, overseeing labour relations, handling leave requests, and ensuring HR compliance. The ideal candidate will play a key role in promoting a positive workplace environment while supporting HR operations, policy administration, and ensuring alignment with legal and organizational standards.
Key Responsibilities:
- Develop, implement, and monitor HR policies and procedures, ensuring alignment with organizational goals.
- Update policies as needed to reflect changes in company practices.
- Preparing employment offer letters and contracts, manage contract renewals and terminations, ensuring timely and compliant processes.
- Prepare and oversee employee contract documentation and ensure accuracy.
- Support HR operations by managing personnel files, onboarding documentation, and HR records.
- Prepare and manage HR-related documentation, including letters, reports, and records.
- Conduct regular HR audits to ensure data accuracy and compliance.
- Maintain confidential employee files and update HR systems as needed.
- Address employee complaints and concerns, providing guidance and support to resolve issues.
- Maintain knowledge of legal requirements and government reporting regulations affecting HR functions.
- Ensure compliance with labour laws, company policies, and HR best practices.
- Manage payroll processes accurately and on schedule.
- Oversee medical insurance, benefits administration, and ensure timely enrolment, renewal, and cancellation processes.
- Handle leave requests and ensure adherence to company policies and legal requirements.
- Recommend solutions to resolve issues and maintain a supportive workplace environment.
- Ensure HR processes are documented and compliant with internal and external audit requirements.
- Conduct periodic audits on HR policies, procedures, and documentation.
- Provide support in organizational events, employee engagement initiatives, and other HR projects as assigned.
- Stay updated with HR trends and best practices to continuously improve HR services.
Requirements:
- Bachelor's degree in Human Resources or Business Administration, or related field.
- 3+ years of HR experience, with a focus on employee relations, payroll, benefits, and compliance.
- Strong knowledge of labour laws, HR policies, and best practices.
- Excellent interpersonal, communication, and problem-solving skills.
- Detail-oriented with strong organizational and administrative skills.
- Proficiency in HRIS and MS Office Suite (Excel, Word, PowerPoint).
