Your Future Role.
Senior Document Controller for Procurement, primary responsibility is to oversee the management and organization of all
procurement-related documents. This includes maintaining proper classification, filing, storage, and retrieval systems in
accordance with internal policies and procedures. Working closely with stakeholders is crucial for ensuring the efficient
distribution and control of procurement documents, including contracts, technical drawings, and other important records.
Primary Accountabilities.
- Copying, scanning, and storing documents.
- Review documents for accuracy and edit.
- Filing of documents in digital and physical records with quick access for retrieval.
- Assist in the preparation of reports and presentations.
- Create templates as required.
- Create tracking registers and maintain as required.
- Distribute documents for review and manage responses process.
- Maintain the office environment in a professional and acceptable manner.
- Assist with department audits as part of ISO Compliance.
- Coordinate distribution of reports, budgets and performance statics as directed.
- Innovation in the process to conserve paper and reduce waste.
- Identification numbering of documentation and correspondence for tracking purposes.
- Maintain and update Document Control Procedures and ISO Standards.
- Distribute project-related copies to internal teams and prepare ad-hoc reports on projects as needed
Who we are looking for.
- Diploma Graduate in Computer Science/Business Administration or
equivalent.
- Well-developed presentation skills and excellent interpersonal skills.
- Teamwork.
- Alertness and attention to details.
- Multi-tasking.
- Ability to work under pressure.
- Anticipating / Solving problems.
- Time Management skills.
- Experience in working with diverse cultures.
- The ability to communicate with multi-disciplinary teams.
- Demonstrates ability to listen to the views of others and respond in a
logical, well thought out manner.
Experience
- Min 6-11 years experience as a Document Controller in Contracting field.
Languages
About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
