Your future role & Job Purpose
Responsible for providing administrative support and coordinating various activities within a department. The role will ensure the smooth operation of the department by managing administrative tasks, facilitating communication, and assisting with departmental projects and initiatives.
Key Accountabilities
Administrative and Functional Support:
- Schedule and coordinate meetings, appointments, and travel arrangements for the CFO.
- Serve as the primary point of contact between the CFO and internal/external stakeholders.
- Prepare, edit, and proofread documents, reports, and presentations for the CFO.
- Compile data and generate reports as required.
- Oversee the daily operations of the CFO's office, ensuring a well-functioning and organized work environment.
- Handle sensitive information with the utmost discretion and confidentiality.
- Work collaboratively with other administrative staff and teams to support organizational goals.
- Work with all functions and units that report to the CFO and compile periodic reports with the purpose of analysis Communication and Coordination:
- Facilitate effective communication within the department and with internal and external stakeholders.
- Coordinate departmental meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in disseminating information and announcements to department members and other relevant parties.
Compliance and Policy Adherence:
- Ensure departmental compliance with relevant policies, procedures, and regulations.
- Assist in maintaining confidentiality and handling sensitive information in accordance with privacy and security protocols.
Who we are looking for
Education:
- Bachelor's degree in business administration, Finance, management, or a related field (or equivalent experience)
Professional Certificate:
- MS Office Certificate preferable (but not essential).
- Certified Administrative Professional preferable (but not essential).
- Certified Professional Secretary_(CPS) preferable (but not essential).
Competencies:
- Proven experience in administrative support roles, preferably within a departmental setting.
- Has knowledge of financial nomenclatures.
- Strong organizational and multitasking abilities, with the ability to prioritize tasks and meet deadlines.
- Excellent communication skills, both written and verbal.
- Proficiency in using Microsoft Office and other relevant tools.
- Attention to detail and accuracy in work.
- Ability to work effectively in a team environment and collaborate with diverse stakeholders.
- Discretion and professionalism in handling confidential information.
- Strong problem-solving and decision-making skills
Experiences:
- Minimum 3-6 years experience in relevant industry performing Administration role.
Languages:
- Fluent in English (Reading, Writing, Speaking)
- Arabic is not essential but could be advantageous.
Working Relations
Internal Interactions:
- IMI (Within Organization).
External Interactions:
- Customers
- Suppliers / Subcontractors
About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
- Resume/CV
- Passport-size photograph
