Job Purpose
Jobholders at this level are responsible for leading work activities and working autonomously with minor direction towards predetermined long-term objectives.
Jobholders oversee the implementation of operational plans and the provision of significant improvements to set policies, procedures, standards and reports.
Their main operational role includes developing Administrative internal audit guidelines, methodologies, and annual audit plan, assessing required audit resources, and supervising all related interventions.
Roles and responsibilities
- Develop Administrative Audit internal audit guidelines and methodologies in line with QA guidelines, and international standards and practices
- Assess required audit resources against current capabilities and identify the need to cooperate and liaise with external auditors to execute specific audits
- Develop Administrative Audit internal annual audit plan specifying functions subject to audits, audit frequency and schedule taking into consideration resources availability and targeting key risks and prioritized activities/ area
- Develop Administrative Audit program/ RCM including audit scope, key areas to be assessed, audit dates and focal points and accordingly notify related functions
- Collect needed documents from functions and develop/update audit checklists and forms
- Conduct opening meeting with related function's focal point to confirm Administrative Audit objectives, scope and methodology
- Conduct Administrative internal audit intervention by checking functions documents, records, systems and practices
- Review improvements or corrective actions implementation status based on previous audit findings
- Detect non-conformities, identify key areas to improve and investigate irregularities
- Hold a closure meeting to discuss Administrative audit findings, ensure a clear understanding of results and agree on needed improvements/non-conformities/ observations with concerned function
- Develop audit report highlighting audit findings, key points discussed, non-conformities and key areas to improve
- Present audit report to relevant stakeholders, provide advice, and agree on areas of improvement and all necessary remedial actions and milestones to be taken
- Consolidate Administrative audit findings into a periodic audit report including audit observations, non-conformities, opportunities for improvement and action plans
- Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
- Conduct activities under minimal supervision for senior team and under close supervision for entry levels
- Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in timely a manner
- Perform other duties as requested
- Train junior staff on the different job activities to ensure transfer of know-how, when applicable
- Provide clear direction, prioritize tasks, assign and delegate responsibility, and monitor the workflow of subordinates/ junior staff
- Support junior staff or direct reports in order to execute their duties according to set policies and processes
Qualifications Job qualifications and requirements
A minimum of 6 years of relevant experience
Bachelor's degree in Business Administration, or equivalent
