Music School Coordinator

German University in Cairo | German International University

Overview We are seeking a dynamic and motivated Music School Coordinator to join our growing team at the Music Academy both for the GUC and the GIU campus. This role involves a blend of administrative and creative responsibilities, coordinating closely with music school instructors and students.

Key Responsibilities

Coordinate between the music school and other departments within GUC/GIU.

Scout teachers for the music school.

Process and finalize contracts of music instructors.

Handle music school applications.

Manage and coordinate individual class timings.

Space and teaching rooms management (managing availability and needed equipment).

Manage inventory and lending system of the Music Academy's equipment and instruments

Managing music school payments (registration fees and instructors payments).

Assist in planning and budgeting the music school's annual activities, including promotional events and end of semester presentations.

Promote the school's classes and activities among university students, alumni, as well as externals.

Identify external partners, schools and music instruments suppliers for cooperation and joint projects.

Conducting research, analysis and providing annual reports about registration and participation development, including survey and evaluation feedback among participants and instructors.

Identify and engage external partners and sponsors, relevant to the music education sector.

Market and promote the music school through PR as well as digital marketing tools (social media, email marketing, newsletter)

Archive events, including documentation, media coverage and photos.

Further activities based on the music academy's and the university's requirements.

Required Profile:

Educational and Work Background / Language Proficiency

A Bachelor degree in cultural management, management or musicology. Related study fields or relevant work experience in a similar role is also possible.

The candidate should be highly proficient in spoken and written Arabic as well as in English.

Musical Experience Practical experience in music is an asset.

A passion for music and commitment to music education are a must. Administrative Skills Proficiency in administrative tasks and software skills (Microsoft Office, Google Workspace, Asana). Familiarity with design software and technology is an asset.

Communication Skills

Excellent written and verbal communication skills with colleagues, students and external stakeholders. Additionally, skills in building relationships within the music community and networking with stakeholders.

Leadership and Team Management

Experience in leading and managing teams as well as problem solving and conflict management skills.

Organizational Abilities

Strong capability in organizing events and managing multiple tasks with impeccable time management.

Additional Requirements

Ability to walk extensively on campus.

Flexibility for irregular working hours and sometimes work over the weekend, based on the music school's requirements.

Knowledge of the cultural and musical scene in Egypt