As our Office Administrator / Receptionist, you will have these main objectives:
- Maintain a clean and presentable office environment.
- Keep control of supplies, stationery, and equipment for the office and replenish them in time.
- Coordinate improvements and repairs as required by coordinating internal and external teams.
- Order and arrange refreshments and catering for visits and meetings.
- Always ensure fully functional equipment by completing preventive maintenance requirements; calling for repairs; and coordinating with internal teams.
- Oversee corporate contracts with service providers, including maintenance, catering, etc., for review, negotiation, and renewal.
***We preferred applicant with experiences working with the ff. company:
- EPC company engineering procurement contracting
- Trading in working engineering
Visitor Management:
- Take ownership of customer visits from A-Z and ensure a smooth experience from arrival to departure; coordinate with internal and external parties as required.
- Greetings and guidance for visitors to our office
- Ensure the presentability of the office, facilities, and team.
- personally receive and guide visitors, providing a positive and memorable experience
- Remain available and attentive throughout the entire visit.
Administrative Support:
- Document processing and coordination for document completion, signature, and filing as per the processes
- Ensure compliance of documents and communication with the highest standards in appearance and content
- Follow up, update and report on corporate and operations projects
- Update electronic internet and intranet systems with news and information.
- Research information as required, draft correspondence; and create reports.
- Arrange for employee office supplies, business cards, and mobile phones as required.
- Manage employee enrollment in corporate (group) systems for access.
You will be a good fit if you:
- Are aligned with our values of Belief, Positivity, Accountability & Ownership, Speed and Execution
- Hold a bachelor's degree, with at least 2 years of experience in a similar role.
- Have an open-minded, friendly, welcoming, and helpful attitude.
- Possess good communication skills for business requirements, including speaking and writing clear English .
- Have an organized working style with the highest accuracy, are reliable and are confidential.
