This role works in support of US operations. Working hours are 3 pm to 12 am local, Saudi time.
Mission
Office Assistant / Executive Assistant is to enable the CEO to focus on his strategic objectives by handling administrative tasks efficiently, managing communications effectively, and providing support in various areas as needed. This role directly impacts the effectiveness of his office and is essential in ensuring smooth operations and facilitating the success of the organization.
Core Competencies
- Fostering Communication
- Information Gathering and Processing
- Planning and Organizing
Key Results
- Promote a positive work environment, ensuring inclusion and engagement. Measured through weekly average pulse rating of the employees.
- Ensure all communications, appointments, presentations, etc. on behalf of the CEO are handled within 24 hours of receipt or 24 hours ahead of due dates.
- Improve efficiency ratio within Saudi office by 10%.
- Assist for recruit and onboard a diverse workforce.
Responsibilities
Executive and Personal Assistant
- Manage all incoming communications and messages for the CEO.
- Manage and organize calendars and appointment requests for CEO.
- Manage travel, accommodations, and car rental expenses for the CEO and his family in the most economical manner.
- Attend administrative meetings as required and prepare meeting minutes.
- Creating PowerPoint presentations and proofread documents as directed by CEO.
- Support all YPO network related matters and CEO post graduate studies.
- Assist in any executive/personal errands and duties as assigned by CEO which may include but are not limited to coordination of all vehicle registrations and renewals and arranging doctor appointments.
Office Management
- Manage ALL aspects of Office Management for AVANA Saudi. This includes but is not limited to planning, purchasing, controlling and managing all supplies and inventory lists, maintaining all leases and utilities for the office, including scheduling maintenance, and hosting all becoming fully proficient with all conference room technology and function.
- Assist in all accounting duties such as expense management, client deposit management, petty cash, wire verification, and bill payments.
- Maintain various records and documents for the company.
- Support all Avana and Ezdaher administrative needs as required.
Requirements
- Bachelors degree in Business, Finance, or Business Management
- 2+ years of work experience
- Works with minimal supervision and ability to multi-task and prioritize.
- Ability to work in a fast-paced and multi-national environment.
- Excellent communication skills (written and oral English & Arabic preferred)
- Working hours will be 3 pm - 12 am (local time) to support local & US operation hours.
- Work Location will be Al-Khobar, Saudi Arabia.
Desired Characteristics
- Familiarity with the financial services industry a plus
