The ideal candidate will lead and manage the office administration of CID to maintain robust company operational and administrative systems and processes.
Responsibilities
Administrative and Internal Operations Scope:
- Support technical team & cross functional teams in tasks related to internal and external projects, such as events preparation and logistics, translation, presentation design, coordination among others.
- Develop and maintain professional relationships with internal team and external stakeholders including suppliers and service providers.
- Support the induction process for new team members in collaboration with HR Manager.
- Manage CID digital subscriptions and memberships.
- Manage office administration yearly budget.
- Organize company events and conferences.
- Manage and support with travel arrangements for CID team members when needed.
- Manage regular IT maintenance activities.
- Manage regular office maintenance and quality control the outcome.
- Keep and monitor an inventory of office items, including stationary, kitchen and cleaning supplies and office supplies Handle procurement of office needs according to approved budget.
- Identify potential inefficiencies in admin processes and address them to maximize efficiency.
- Lead and support in internal CID initiatives as assigned.
- Manage reporting team members and support their learning and growth within CID.
CID Recruitment Scope:
- Manage the recruitment cycle from candidate outreach to employee onboarding/offboarding, ensuring a professional and smooth candidate experience.
- Manage job opening updates on CID's website.
- Handle CID's recruitment database making sure it is up to date, accurate and organized.
- Create jobs posts and headhunt candidates from various platforms.
- Recruit, interview, and train admin staff.
- Develop sourcing and assessment methods to continuously improve candidate selection.
Qualifications
- University degree in Business Administration/Economics, social sciences or other relevant University Degree is a must.
- 8-10 years of experience in office administration, support activities in international and/or private sector organizations.
- Proven experience as an Office Manager, including knowledge of office administrator responsibilities, systems and procedures.
- Experience in recruitment is a plus.
- Excellent interpersonal and time management skills.
- Proficiency in MS Office, with a focus on MS Excel and MS Outlook and willingness to learn new software, excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills in English and Arabic.
- Strong organizational and planning skills in a fast-paced environment.
- A creative mind with an ability to innovate.
