Key Responsibilities and Duties:
- Organizes and implements office operations and procedures, including correspondence management and filing systems
- Oversees all administrative activities that facilitate the smooth functioning of the office
- Coordinates office management tasks, prioritizing matters of importance and handling them accordingly
- Provides administrative support, including scheduling meetings, managing correspondence, handling visitors and routing calls
- Maintains appointment calendars for designated Executive, Chief or Departmental Director, managing meeting requests and resolving scheduling conflicts
- Prepare reports and presentations as required
- Distributes meeting agendas and necessary materials and take minutes during meetings as requested
- Ensures timely finalization, approval and distribution of meeting minutes
- Follows up on action items and resolutions from meetings to ensure implementation
- Contributes to team objectives by supporting various related tasks and projects as needed
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
- Maintains the condition of the office and arranging for necessary repairs and supplies
- Creates or modifies required documents using a variety of applications. Prepares and maintains relevant Databases
- Performs additional responsibilities related to office management as assigned
Job Requirements
- Knowledge of office management responsibilities, system and procedure.
- Attention to detail and problem solving.
- Written and verbal communication skills.
- Computer skills.
- Bachelors Business Administration or related field
- Minimum of 2 years of relevant experience
- Must be bilinguals in English and Arabic
