We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for one of our firm's partner. In this role, you will be responsible for schedule meetings, take notes, handle correspondence on behalf of the partner, make travel arrangements, and assist with other duties when required.
Responsibilities
- Handle and organize paper/electronic filing systems in accordance with recognized procedures and standards.
- Record, tracking, and update status, deadlines, and reports.
- Collect and retrieve information from files as needed.
- Type and format electronic documents like letters, memos, minutes, presentations, and spreadsheets.
- Provide administrative support including copying, scanning, and faxing.
- Plan and schedule appointments, conferences, meetings, and travel arrangements.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Attend meeting to take notes and assigned tasks on behalf of the partner.
- Coordinate client billing and expenses process.
Qualifications
- Bachelor's degree in business administration or any equivalent college.
- 5 years work experience in the same position.
- Proficient in Arabic and English languages is a must, French is a plus.
- Extensive experience in using office software such as MS Word, Excel, Outlook, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Previous experience in law firm is highly preferable.
- Excellent verbal and written communication skills.
- Ability to multitask, deadline driven.
- Should be fast learner, hard worker, and ability to work under pressure.
- Preferable to start immediately.
